Reimbursement Procedures

Reimbursement for Petty Cash Accounts 

A Petty Cash Reimbursement Request should be submitted to the Purchasing Office for reimbursement to replenish the petty cash account.  For each petty cash purchase made during the reporting period list the date of purchase, the vendor, the amount of purchase, the account name and the account number to be charged. Attach the original receipt for each purchase to the original of the reimbursement request and submit in triplicate to the purchasing office.

The reimbursement request must show:   

         Date of transaction

         Vendor's name

         Description of items purchased

         Specific area to be charged by cost center name and cost center number

         Amount of purchase

         Authorizing signature

The Petty Cash Reimbursement Request should be submitted at least once per quarter and all remaining receipts for the fiscal year by June 1.  Reimbursement may be required more frequently with the increase in activity.