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Quick Reference Guide | Building Names
cabinet – Capitalize references to a specific body of advisers heading executive departments for a president, king, governor, etc. President Leland's Cabinet met Monday.
campuswide – It is always one word. It is never hyphenated.
cancel, canceled, canceling, cancellation – Note the spellings.
capital – The city where a seat of government is located. Do not capitalize. The building in which the government meets is the capitol. Examples: Atlanta is the capital of Georgia. The governor's office is in the state capitol.
capitalization – In general, avoid unnecessary capitals. Use a capital letter only if the word is part of a formal, proper name. Georgia College & State University uses what is called a "down style" of capitalization, in which proper names and adjectives are capitalized, but generic terms, such as university, street and state, are lowercased except when such terms are used as part of a complete expression of a formal name.
In the down style, the title of a person is capitalized only when that title precedes a name; a title is lowercased when it follows a name or stands alone. (The down style does not make exceptions for "very important persons." Such titles as president of the United States, the pope and the dean of students are no exceptions, regardless of the respect accorded the office. Another example of the down style is lowercasing of the seasons of the year.)
Generally, follow the guidelines listed here. If there is no relevant listing, consult Webster's New World Dictionary.
- ACADEMIC DEGREE: Do not capitalize the formal name of a degree, the major, concentration, area or field of study. He is pursuing a bachelor's degree in biology.
- ACADEMIC PROGRAMS: Capitalize the names of schools or formal programs of study; lowercase informal and generic references to programs and courses of study. He was enrolled in the education program. It is a part of the John H. Lounsbury School of Education. She is enrolled in the Web MBA program.
- ACADEMIC SEMESTERS/TERMS: Lowercase these generic terms in all instances. The fall term begins on Monday. She will take classes this summer semester. Classes for the School of Business begin in the fall semester.
- ACADEMIC STUDIES: Do not capitalize generic terms for fields of study unless they are formal titles or proper nouns, such as English. He is a music major, but has a strong interest in French. His sister, enrolled in the Women's Studies Program, is delving into women's studies as part of her bachelor of interdisciplinary studies degree program.
- ACADEMIC TITLES: Capitalize formal titles only when they precede a name. Otherwise, lowercase such titles. CORRECT: After being away, Associate Professor John Doe returned to class. Dr. Brown, an associate professor, returned. WRONG: Jane Doe, an Associate Professor of Economics, is in her office.
- ACADEMIC UNITS: Capitalize the formal name of an academic unit, such as centers, chairs, colleges, departments, institutes, offices and schools. Lowercase partial or informal unit names except for words that are proper nouns or adjectives. Georgia College & State University, The Paul Coverdell Institute, the institute, Kaolin Endowed Chair of Chemistry, the chair.
- ORGANIZATIONS: Capitalize the full formal names of organizations and institutions (and retain the capitalization even if Co., Corp., Inc., etc., is deleted from the proper name). Lowercase partial or informal references. The Council of Public Liberal Arts Colleges, the council, American Democracy Project. Capitalize major subsidiaries or subdivisions of an organization in a similar fashion. However, lowercase internal elements of an organization that has names that are widely used generic terms: the board of advisers, the board of trustees, the board of directors, the sports department at the newspaper, the library's reference desk.
- STUDENT CLASSIFICATION: Capitalize the formal names of organized groups of students and student classes, but lowercase student classifications: the Student Government Association, the French Table senior class, Class of 1949, freshman, sophomore, junior, senior, graduate, undergraduate.
capitol – The building is which the government meets is the capitol. Capitalize when referring to either the building in Washington, D.C., or to a specific state's capitol building. The city where a seat of government is located is the capital. Do not capitalize. Examples: Atlanta is the capital of Georgia. The governor's office is in the state capitol.
Center for Student Success – The proper name for the office that helps students establish a solid base of academic success. The is not part of the name. On second reference, use the center.
cents – Spell out the word cents and lowercase, using figures for amounts less than a dollar: 7 cents, 69 cents. Use the dollar sign ($) and decimals for amounts over a dollar: $2.43, $23.53. See dollars.
chancellor – The person appointed by the Board of Regents to lead the University System of Georgia is the chancellor. Lowercase unless the words appears before a name: Chancellor Jane Smith, the chancellor.
chapter, organization – Lowercase when the reference is to a chapter of an organization. Example: The Georgia chapter of the Society of Editors met yesterday.
chapter, publication – Capitalize when used with a number – always an Arabic figure – for a chapter of a publication. Example: The information was in Chapter 3 of the book.
chapter titles – Set within quotation marks; do not italicize.
college – Capitalize only when used as part of a complete formal name. Examples: He attends the Terry College of Business, where he studies in the college's information systems program. The College of Charleston is a member of COPLAC. See capitalization.
College Entrance Examination Board (CEEB) – Prepares the Scholastic Aptitude Test.
colloquialisms – Avoid colloquialisms, unless they are widely known and accepted, such as bum or phone or if it is needed in a contextual way. If used, do not set off with quotation marks.
colon – Use to introduce lists and tabulations. Capitalize the first word after a colon only if it is a proper noun or the start of a complete sentence. Often a colon is mistakenly used to introduce a series that immediately follows the verb or other phrase.
- CORRECT: Some members of the faculty are not college graduates: Mary Place, James Trance, Jerry Fall and Barbara Summer. Students take classes such as history, French and sociology.
- WRONG: Members of the faculty are: Mary Place, James Trance, Jerry Fall and Barbara Summer. Art students should bring supplies such as: brushes, paint and pencils.
comma – Commas are to be used sparingly to make meaning clearer or to enable a reader to grasp the relationship between parts of a sentence more quickly.
- IN A SERIES: Use commas to separate words or phrases in a series, but do not use a comma before the conjunction in a simple series. She took classes in biology, chemistry and English. In more complex sentences, an additional comma often is needed to prevent misreading.
- ESSENTIAL, NONESSENTIAL CLAUSES AND PHRASES: Do not set off essential clauses and phrases by commas; set off nonessential clauses and phrases by commas. See essential, nonessential clauses and phrases.
- WITH APPOSITIVES: Set off words in apposition with commas. His wife, Mary, was late for their meeting.
- WITH A CONJUCTION IN A COMPOUND SENTENCE: Use a comma when a conjunction such as and, because, but, for and or links two or more clauses that could stand alone as separate sentences. (A semicolon may be more appropriate for complex construction.) Do not use a comma when the subject of the two clauses is the same and is not repeated in the second. She attended the Incept conference, and the university president greeted her personally. He goes to school during the day, and he works a full-time job at night. He goes to school during the day and works a full-time job at night.
- WITH EQUAL ADJECTIVES: Use a comma(s) to separate a series of adjectives equal in rank. (If the comma can be replaced by the word and without changing the meaning, the adjectives are equal.) Do not use a comma when the last adjective before a noun outranks its predecessors, because it is an integral element of a noun phrase. Atlanta is a large, growing city. Georgia College is the epitome of the great liberal arts university. He wore a heavy, black coat.
- WITH DATES, MONTHS, SEASONS, YEARS: Do not use a comma between the month and year, or season and year, unless a specific day is given. A comma follows the year when used with a month and day in textual material. He retired in June 1999. The new president's term will begin fall 1999. The editor set Oct. 19, 1999, as the deadline for the stylebook.
- WITH CITIES, STATES, NATIONS: In textual material, set off the name of a state or nation with commas when it appears with a city. Bob Foster of Salt Lake City, Utah, attended. Atlanta, Ga., has many fine schools. She spent her vacation at a Bath, England, resort.
- WITH JR., SR., III, IV, ETC.: Do not use a comma to separate a name from Jr., Sr., III, IV, etc. John Doe Jr.
- WITH NUMBERS: Use a comma for numbers larger than 999, except street addresses, room numbers, serial numbers, telephone numbers and years do not require commas.
- WITH SEMESTERS, TERMS: Do not use a comma between the year and the quarter, semester or term. Students arrive in August for fall semester 2005.
committee – Do not abbreviate. Capitalize only when part of a formal name: University Services Committee, the Committee on Nominations. Do not capitalize informal or incomplete designations: the membership committee, the committee. See capitalization.
company, companies - Abbreviate company, companies, corporation, incorporated, and limited when a business uses one of these words at the end of its proper name, but spell out if the designation comes within a name. Use a comma before Inc. or Ltd. only if the firm uses a comma in its formal name. (If a comma is used, then a comma must also follow the abbreviation in textual material.) Chrysler Motor Co., American Broadcasting Cos., Aluminum Company of America. He worked for Georgia Products, Inc., for 20 years.
concentrations and majors, academic – In textual materials, lowercase the names of concentrations, areas and fields of study, as well as majors, even when they are used with formal degree names (which are also lowercase): bachelor of visual arts degree with a major in studio and a concentration in sculpture. See academic degrees.
conference titles – Use initial caps; do not set in quotation marks.
county – Capitalize when part of a formal name; lowercase in references to more than one county. Examples: She lives in Baldwin County. The institution services both Hancock and Putnam counties. Do not abbreviate. See capitalization.
course grades – Capitalize, but do not set off with quotation marks. For plurals, follow the grade letter with an s, but do not use an apostrophe. He received two As and one B last semester.
course titles, academic and nonacademic – Italicize the formal names of course titles, whether academic (for credit) or nonacademic (professional or personal enrichment). Be certain that the title is a course title, not a conference, program, seminar or workshop title, which are not italicized. Departmental abbreviations as they appear in the university catalog may be used if they will be clear to the reader; otherwise, the departmental designation should be spelled out in italics. In textual material, catalog numbers should not be used unless they are essential information.
courtesy titles – Refer to both men and women by first and last name on first reference. At Georgia College, the courtesy title Dr. is allowed on first-reference only for individuals who have received doctorate degrees. Do not use the courtesy titles Mr., Miss, Ms., Mrs. in official publications unless they are in direct quotations or in other special situations.
- PEOPLE WITH SAME NAME: When it is necessary to distinguish between two people who use the same last name – such as a married couple or brothers and sisters – use a courtesy title for the woman or refer to both by first and last name.
- HONORARY DOCTORATES: Do not use Dr. before the name of a person who has received only an honorary (not academically earned) doctorate.
- MEDICAL DOCTORS: Obviously, Dr. is allowed on first reference before a name of a medical doctor. If the text also refers to person who has received a doctorate degree, Ph.D., Ed.D., etc. may be used to distinguish the two, if necessary for understanding.
Coverdell Institute, The – The proper name is The Coverdell Institute. On second reference, use the institute.
cum laude – Signifies graduation with honors; do not italicize.
currently – The word means now, at the present time, in contrast to presently, which means both now and soon, in a short time. Use currently if you mean at the present time. See presently.
curricula – The preferred spelling for the plural of curriculum.