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                            Quick Reference Guide | Building Names
data, datum –
Datum is singular; data is plural.

database – At Georgia College, the preferred spelling of this term is as a single word.

data processing – Two words. Do not hyphenate.

dates – Always use Arabic figures. Do not use st, nd, rd or th with dates. Months are never abbreviated when they stand alone or are with a year. The following months are abbreviated only when they appear with a date: Jan., Feb., Aug., Sept., Oct., Nov., Dec.
See months and years.

  • CORRECT: May 2, 2005, June 16, Sept. 23
  • INCORRECT: May 2nd, June 16th, September 23

days of the week – Do not abbreviate, except in charts. The chart format is three letters without periods: Sun, Mon, Tue, Wed, Thu, Fri, Sat.

dean – Lowercase this title when standing alone or when following the name. Capitalize only when used before the name. The dean of men called a meeting at 10 a.m. Dr. John Doe, dean of admissions, attended the meeting. At noon, Dean of Business Jane Doe met with her staff.

degrees, academic – See academic degrees.

department, GC academic – Capitalize the formal names of academic departments at Georgia College. Such names are expressed as Department of History and Geography; never as History and Geography Department. Lowercase the word department in references to more than one department. Lowercase informal references. Department of History, Department of Computer Information Systems, departments of History and Computer Information Systems, history department, computer information systems department.

department head – This term is rarely a true formal title. At Georgia College, the head of an academic department is called chair, not chairperson. The head of a service department is generally, but not always, called director.

Department of, Division of, Office of – Capitalize the official names of departments and other divisions of Georgia College, companies, government agencies and similar institutions: Division of Extended University, Office of University Communications. Always lowercase informal references: educational media, math department, media services, publications department.

Department of Education, Georgia, U.S. – The name of Georgia's department is Georgia Department of Education. It is not the State Department of Education or the Georgia State Department of Education. The federal department is the U.S. Department of Education; the U.S. may be dropped in subsequent references.

different from – Something is different from, not different than, something else.

dimensions – Use figures and spell out inches, feet, yards, etc., to indicate depth, height, length and width. Hyphenate adjectival forms before nouns. He is 5 feet 6 inches tall, the 5-foot-6-inch man. The basketball team signed a 7-footer. The 9-by-12-foot rug.

directions and regions – Lowercase east, west, north and south when they indicate compass direction. Capitalize when they designate regions.

  • COMPASS DIRECTIONS: The lake is north of town. The parade will move east on Hancock St.
  • REGIONS: He loved living in the South. Settlers from the East traveled west in search of new lives.
  • WITH NAMES OF NATIONS: Lowercase unless they are part of the formal name: eastern France, the western United States. But Northern Ireland, South Vietnam.
  • WITH STATES AND CITIES: The preferred form is to lowercase when they describe a section of a state or city: central Georgia, south Atlanta, western Texas. But capitalize if part of a proper name: North Carolina, West Virginia.

director – Capitalize the formal title before the name; lowercase the title following the name or when standing alone. Director of Computing Jane Doe attended the meeting. The director of computing, Jane Doe, attended the meeting.

dissertations, titles of – Capitalize and set within quotation marks; do not italicize.

Division of – See "Department of, Division of, Office of."

doctor – Use Dr. as a formal title before the name of a person with an earned doctorate. Do not use the title before the names of individuals who hold only honorary doctoral degrees. See courtesy titles.

dollars – Use figures and the dollar sign ($) except in casual references or in references without a figure. Always lowercase dollar. Use a singular verb with specific dollar amounts. For approximate amounts greater than $1 million, use $ and figures up to two decimal places. Do not hyphenate figures and words. Do not use the decimal and zeros for an even amount. He is down to his last dollar. He spent $5 on a ticket. She said that $150,000 is the asking price. The company has a $20 million advertising budget. The account is worth $3.15 million. They spent $3,105,225 of the allotment.

drawings, paintings, etchings, titles of – Capitalize and italicize the titles of drawings, etchings and paintings.

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                            Quick Reference Guide | Building Names

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