Planning an Accessible Event

While planning your event, make sure to -

• Coordinate with the Georgia College Auxiliary Services, (478) 445-1976, to reserve adequate parking for persons with disabilities.
• Ensure events are located near accessible restrooms. Please refer to the campus accessibility maps link located in the left menu.
• Hold events in spaces where there is appropriate room for wheelchair seating. Set-up the room accordingly to ensure that wheelchair users can see the program or interpreters.
• Request advanced notice for anyone in need of special services such as materials printed in Braille, American Sign Language, or interpreters. Prepare to meet these needs prior to and during the event.
• Make certain that your event is hosted in buildings where wheelchairs can pass through (38-inch-wide).
• Have assistive listening devices and closed-captioned videotapes on hand for presentations. Provide handouts in alternative forms, if necessary, use microphones and read aloud any visuals if need be.
• Provide a designated person to handle any last minute accessibility issues and to ensure the ease of disabled persons getting to the event.
• At inaccessible entrances, ensure that there are signs indicating where the accessible entrances are.
• Be sure to inform all staff and people working the events of disability parking and seating locations.
• Make sure the campus community and public are aware that accommodations can be made for people with disabilities. An example of what may be printed on invitations and/or registration forms is as follows:

Please indicate if you need special services, assistance, or accommodations to fully participate in this program. Do so by contacting (name, phone #, TTY #, or e-mail address) by the specified date.