E-Mail Script Protocol
Purpose
The purpose of this plan is to establish guidelines for the implementation of the E-Mail Notification System. This system has been set to better forewarn the University community, in order to ensure that personal life is protected from situations of disaster, both manmade and natural in origin.
Procedure Statement
It shall be the procedure of Georgia College to implement the E-Mail Notification System, in the event of any manmade or natural disaster, to rapidly and effectively disseminate pertinent information through e-mail for the purpose of protecting personal life and property
It shall also be the procedure of Georgia College to implement the E-Mail Notification System in order to forewarn the campus community if a disaster, both natural and manmade in origin, is an imminent threat. This policy is set in place to create a status of "high alert" for the University.
The E-Mail notification system is to be activated under these circumstances:
- Accidental Death
- Bomb Threat
- Contaminated Water
- Downed Electrical Line
- Death (Non-Accidental)
- Flood
- Fire
- Gas Leak
- Hazardous Materials Spill
- Health Emergency
- Hurricane Watch / Warning
- Power Failure
- Civil Unrest
- Sewage Contamination
- Shooting / Weapon on Campus
- Structural Failure
- Transportation/ Roadway Incident
- Tornado Watch / Warning
- Winter Weather
Georgia College will activate the E-mail Notification System in these events only if these events cause a significant threat to the lives and property of the campus community.
Authority
Those who have the authority to activate the E-mail notification system will be as follow: President of Georgia College, Public Safety Director, Public Safety Major, Coordinator of Emergency Preparedness and Occupational Safety, Director of University Communications and appointed staff.
Procedures
- Obtain information from a credible source.
- If in immediate danger, send scripted E-Mail notification message and notify those listed under authority.
- Contact will be given to the Coordinator of Emergency Preparedness and Occupational Safety to disseminate any message which is related to an immediate danger.
- If situation is questionable and time allows, notify the President's office first and obtain approval for E-Mail notification.
- The addresses to be sent will be: emergency_notice@list.gcsu.edu
- When the situation has subsided, notify the President's office and obtain approval for a all clear message.
