Establishing a Sponsored Project Account
Once the original notice of grant award, award letter or contract has been received and executed by the authorized official, an account will be established by the Office of Grants and Sponsored Programs. Without a tangible notice of award, an account cannot be established.
Establishing an account for an award involves both the Office of Grants and Sponsored Projects and Financial Services. Upon receipt of an official award and after review of the award terms and conditions, OGSP staff will prepare a sponsored project fact sheet (SPFS), an internal form used to communicate essential award and budget details necessary for an account and send a memo requesting a project account number from Financial Services. Copies of the request, SPFS, and award documents will be distributed to the PI/PD, department chair, dean, and other administrative offices. These documents will outline pertinent award information, including the budget, and any cost-sharing obligations. To protect the PI/PD and the university, expenditures should not be incurred until a project account has been created.
If compliance issues (human subjects, animal use, conflict of interest, or biosafety hazards) are involved, OGSP will not request an account until the appropriate institutional review board or safety official has reviewed and approved the protocol and the project’s use of it.