Pre Award

GC vs. Foundation Submissions

If your potential funder is a state entity, federal entity, or professional association, the Office of Grants and Sponsored Projects (OGSP) will provide support for all aspects of your proposal development and submission. 

While OGSP provides the same support for private foundation applications, we do request that you contact Bill Doerr in the Georgia College Foundation at (478)445-1236 for assistance. 

However, regardless of the potential funding source, GC administration requires all grant applicants use GC’s Internal Approval System.

OGSP also requests that all budgets be reviewed by our office to ensure accuracy of budget items such as salaries, fringe benefit rates, match items, and indirect costs.


All grant proposals to federal entities, state entities, or professional associations must be routed for internal approval before submission may occur.  Our office is here to assist you in completing the internal review and approval process.  After your proposal has been approved internally, our office will also assist you with submission of your grant proposal to the funding agency.  It is important to include this internal process when developing your proposal preparation timeline.  Please complete the Internal Approval and Budget Summary Form at least five working days prior to the submission deadline.

Limited Submission Procedure

On occasion, funders restrict the number of submissions per institution.  When this is the case, OGSP, with guidance from the Provost, will release an announcement to all eligible individuals for an internal competition.  Recommendations by a committee of peers will be given to the Provost for final decision.  All individuals will be notified of the outcome by OGSP.

In the situation where there are multiple individuals applying to the same opportunity, OGSP will confirm as quickly as possible that there are no limitations within the announcement.  Always complete the ENS form as early as possible so your hard work will be successful.

The Office of Grants and Sponsored Projects is available to assist you with budget development and creating a budget narrative for your grant proposal.  Our office is here to ensure your budget items are in line with both university and funding agency protocols.  We will work with the business and finance offices to secure accurate salary and fringe benefits information and provide standard and accepted procedures to value both budget and match items.

GC’s federally negotiated Facilities & Administration (F&A) rate is 32percent for on-campus and 13.6 percent for off-campus. It is to be applied to all proposals regardless of the funder unless the funder states in the announcement or within their written terms and conditions that a reduced or zero rate is required.  All other situations of waiving F&A must be approved by the Provost.

The procedure to request a waiver of F&A is as follows:

  • Email with the request and a justification is to be submitted for approval to Department Chair
  • Then forwarded to the appropriate College Dean for approval
  • Finally, the request and all approvals should to be forwarded to the Provost for final decision

If the request receives complete approval, please forward to OGSP to implement in the budget development and include in grant file.