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Graduation FAQs


When am I required to apply for graduation?

You should apply for graduation by the date given for the term in which you'll complete your degree requirements. Click here to see the deadlines.

If I am completing my degree requirements with Maymester or Summer courses, when do I participate in a commencement ceremony?
Students completing requirements during any of the summer terms are asked to participate in the prior May Commencement Ceremony.  These students will graduate in August at the end of the summer term. Diplomas will be mailed 2-3 weeks after all GC summer sessions are complete. 

If I am completing my degree requirements with Fall courses, when do I participate in a commencement ceremony?
Students completing requirements during the Fall term are asked to participate in the December Commencement Ceremony. Diplomas will be mailed 2-3 weeks after the Fall term is complete.

What is the procedure for undergraduates to apply for graduation?
The application/processing fee of $45 is paid at the Business Office. The applicant then makes an appointment with his/her advisor to devise a plan to complete degree requirements.  This plan is recorded on the degree application, which is sent to the Department Chairperson for approval. It is then sent to the Office of the Registrar, where an additional evaluation is completed. The student will be notified by mail of any discrepancies that exist. This process usually takes approximately 2 to 3 weeks to complete, but may take longer during peak periods.

If changes occur after the application has been received, a revision must be approved by the department and resubmitted to the Office of the Registrar.

What is the procedure for graduates to apply for graduation?
The application/processing fee of $45 is paid at the Business Office. The application is then turned into the Office of the Registrar and is reviewed by the student's coordinator to ensure that the student's program of study has been followed. The coordinator will forward a letter to the student. This process takes approximately 2 weeks to complete.

How many hours are needed to complete my degree?
120 semester hours are needed for most undergraduate degrees please check the (click here to see the deadlines) for specific requirements.

30 to 45 semester hours are needed for a graduate degree please check the catalog for specific requirements.

When will I receive my diploma?
Diplomas are normally sent to the student's permanent address (designated on the graduation application) 2 to 3 weeks after the end of the term.

How do I get academic regalia?
You will receive notification through your bobcats email as to when the regalia will be available for purchase at the Box Office Bookstore on Hancock Street.

How do I know if I will be recognized for receiving academic honors (Summa Cum Laude, Magna Cum Laude, or Cum Laude)?
When your Undergraduate Graduation Application is reviewed by the Office of the Registrar the institutional and overall GPA is calculated based on the assumption  that the student will receive grades of "A"s in all academic courses that have been proposed on the application.  If it is determined that the student has the possibility of achieving honors, this is noted on the application under Possible Honors. The GPA is once again checked before regalia is available. If it is still possible that the student may receive honors, the bookstore is notified to give the student a gold honors cord to be worn with the regalia.  If a student maintains the GPA through the end of his or her graduation term, the honors designation is recorded on the diploma and the student's official transcript.

How are academic honors calculated?
Academic honors is calculated using all (including courses that were repeated) transfer and institutional coursework.  The overall GPA is looked at first, if it is within the guidelines of the following:
Cum Laude 3.60-3.74
Magna Cum Laude 3.75-3.89
Summa Cum Laude 3.90-4
then the institutional GPA is evaluated.  Honors is determined using the lesser of the two GPAs. 

(i.e. If a student's overall GPA is a possible 3.62 and the institutional GPA is a possible 3.59, honors designation will not be given, or if a student's overall GPA is a possible 3.599 and the institutional GPA is a possible 3.60, honors designation will not be given). 

All GPAs are truncated, not rounded.  Therefore, a GPA of 3.599 = 3.59.

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