Office of the Secretary
The Secretary's job is mainly dealing with the recording, processing and maintenance of the official business of the Student Government Association.
In the case of legislation coming before the Student Senate, the secretary may rewrite bills and resolutions before sending them through the process. The secretary is the one who directs this process which is roughly outlined below:
Assigns Senator to complete a bill if one is requested by an RSO
Copies of legislation are made for the Student Senate, the Vice President of Student Affairs and the SGA Advisors.
- If the legislation passes, the Vice President's and President's Signatures are made on the legislation and a record is kept in the official archives.
If the legislation is a bill, the Allocated Funds Usage from is secured after a 'Pass' by the senate and the expenses are incurred.
On a more day to day operational note, the Secretary ensures that all Senators receive mail in the SGA office and informs senate of the status of legislation and prepares copies of minutes and agendas.
The Secretary also ensures that meeting rooms and equipment are reserved when necessary and records meeting attendance and corresponds with Attorney General after every meeting. They are also responsible for informing senators of meeting dates, times, locations and any changes that may arise. When absences are required, the Secretary documents and logs them in the records.