- College Panhellenic Council - The unifying, governing body of the five National Panhellenic Chapters on campus (Alpha Delta Pi, Delta Zeta, Kappa Delta, Phi Mu, and Zeta Tau Alpha). The council is composed of women from each sorority, who use their special talents and skills to successfully run the Panhellenic system here at the university. The College Panhellenic Council is responsible for the promotion of scholarship, joint activities, personal development, and community service. The executive officers work hard to promote unity and cooperation among Greek women and men. The success of the College Panhellenic Council depends on the support of each sorority and therefore develops unity between the individual chapters. This unity enhances the College Panhellenic and provides a common interest for all Greek women.
- Interfraternity Council - the representative governing body for the five recognized North American Interfraternity Conference member fraternities at Georgia College & State University. IFC's purpose is to represent fraternity interest to the university and to the community. It is responsible for community service, public relations, recruitment, scholarship, and chapter development. The Interfraternity Council is made up of several men from each chapter who serve in an impartial manner for the betterment of the entire Greek Community. The IFC fraternities represent diverse organizations with brotherhood as the central focus. Each organization has its unique characteristics on which its members pride themselves. Delta Sigma Phi, Kappa Sigma, Pi Kappa Alpha, and Pi Kappa Phi are the four member organizations of the Interfraternity Council.
- Pan-Hellenic Council - The governing body of Georgia College & State University Pan-Hellenic Council consists of representatives from each active NPHC organization at Georgia College & State University: Alpha Kappa Alpha Sorority, Alpha Phi Alpha Fraternity, Delta Sigma Theta Sorority, Kappa Alpha Psi, Phi Beta Sigma and Zeta Phi Beta Sorority. The function of NPHC is to promote interaction, encourage cooperation and provide support for each member organization. Its continued legacy of promoting unity and social action has help move the Africa-American community forward and has forever changed American society as a whole.
National Greek Governing/Coordinating Associations
These associations provide direction and support to the staff and student leaders of the Greek Life Program at Georgia College & State University.
- Association of Fraternity Advisors – Founded in 1976, this organization has provided individuals concerned with the fraternity/sorority movement an avenue for professional growth and development. Since that time, AFA has grown into a multifaceted international organization providing resources, recognition and support for campus fraternity/sorority advising professionals.
- National Panhellenic Conference - founded in 1902, is an umbrella organization for 26 inter/national women's fraternities and sororities. Each member group is autonomous as a social, Greek-letter society of college women and alumnae.
Members are represented on over 620 college and university campuses in the United States and Canada and in over 4,600 alumnae associations, making up over 3.6 million sorority women in the world.
- National Pan-Hellenic Council, Incorporated (NPHC) - promotes interaction through forums, meetings and other mediums for the exchange of information and engages in cooperative programming and initiatives through various activities and functions. On May 10, 1930, on the campus of Howard University, in Washington DC, the National Pan-Hellenic Council was formed as a permanent organization with the following charter members: Omega Psi Phi and Kappa Alpha Psi Fraternities, and Alpha Kappa Alpha, Delta Sigma Theta and Zeta Phi Beta Sororities. In 1931, Alpha Phi Alpha and Phi Beta Sigma Fraternities joined the Council. Sigma Gamma Rho Sorority joined in 1937 and Iota Phi Theta Fraternity completed the list of member organizations in 1997.
- North American Interfraternity Conference - (formerly known as the National Interfraternity Conference) has a long and storied history as a body that has assisted fraternal organizations to work together. The NIC serves to advocate the needs of its member fraternities through enrichment of the fraternity experience; advancement and growth of the fraternity community; and enhancement of the educational mission of the host institutions. The NIC is also committed to enhancing the benefits of fraternity membership.
Section 3: Administration
The overall administration of the University's Greek system is the responsibility of the vice president and dean of students, who has delegate this responsibility to the Director of Campus Life. Every recognized Greek letter social organization must be a member of one of the recognized governing bodies.
The respective bodies shall be the governing organizations for their members and shall collect assessments, provide sanctions, and make recommendations regarding all policies pertaining to their members to the Director of Campus Life or his designee and according to their Constitution and Bylaws. Member organizations must be in good standing with their governing bodies in accordance with their Constitutions and Bylaws or recommendations will be made to withdraw recognition by the University. Further, all organizations must be in compliance with the Relationship Statement (see Section 9 below). The Director of Campus Life or designee shall appoint advisers to each group in consultation with the respective organizations. The following groups assist the Director of Campus Life and/or that office's designate:
- The Interfraternity Council, Panhellenic Council, and Pan-Hellenic Councils are the governing bodies of their respective member organizations.
- Greek Presidents Council - Greek Presidents Council is composed of all social Greek presidents. This body meets with the advisers and the Director of Campus Life's designee to discuss relevant campus and community issues. The council serves as a hearing and appeals board for judicial situations.
Section 4: Membership Requirements, Rosters and Auxiliary Organizations
No social fraternity or sorority may pledge (associate) or initiate any individual who is not matriculated and regularly enrolled for credit in at least three units at Georgia College & State University or any student who is not in good standing (i.e. not on academic or disciplinary probation). Prospective members may be required to complete a pre-recruitment educational program prior to joining a fraternity or sorority.
All active initiates must be regularly enrolled in three or more units at Georgia College & State University.
As provided by federal law, a social fraternity or sorority may elect to restrict its membership to one gender or may offer membership to either gender. A fraternity or sorority that restricts membership to a single gender may not, however, sponsor an auxiliary organization or activity for members of the opposite gender which connotes membership of any kind in their organization (e.g., "little sisters," "sweethearts," etc.) other than full membership as ascribed by their local and/or (inter)national constitution and bylaws.
Fraternity/sorority activities which shall be considered evidence that a group of students who are members of the opposite gender are operating as an auxiliary organization include, but are not limited to, membership recruitment/rush, group meetings, collection of dues, group officers, inclusion on chapter composites, etc. Mentorship programs which do not include any type of membership privileges are not included in this prohibition.
Chapters shall update their official rosters maintained by Greek Life by the end of the fourth week of each semester and changes as they occur.
Section 5: Forming a New Social Greek Letter Organization
Any group desiring to form a new social Greek letter organization must adhere to the following guidelines:
- Make their intentions known by formal notification and consultation with the Director of Campus Life prior to any formal agreements with any Georgia College & State University student. The group shall make no formal agreement with a national or international organization without prior consultation with the Director of Campus Life.
- Consult with the Assistant Director for Greek Life to complete the proper paperwork to form a new social Greek letter organization. Provide the assistant director with any information on the prospective national or international organization that the group plans to affiliate with at Georgia College & State University.
- Complete and return to the Director of Campus Life the New Student Organization application form.
- Provide copies of all paperwork to the respective governing body of the social Greek letter organization, (i.e., Interfraternity Council, Panhellenic Council or Pan-Hellenic Council.) The appropriate governing body shall provide a recommendation to the Director of Campus Life regarding membership of the proposed organization. The organization representative(s) should be prepared to meet with the appropriate governing body to respond to questions pertaining to the application for membership.
- Develop a Georgia College & State University group constitution and return it to the director Director of Campus Life for review. The constitution shall be submitted to the appropriate governing body and the Student Government Association, the Director of Campus Life, the vice president and dean of students, and the president of the university for review and action. The local constitution is to have no restrictive clause in its bylaws, ritual and/or other types of selective procedures, different than the national or international office.
- The Director of Campus Life shall grant final recognition of the group and authorize the acceptance of a local, national, or international social Greek letter chapter when the following requirements are met:
- The charter group must have a minimum of seven members who meet the prescribed eligibility requirements for social Greek letter organization membership, (i.e., be enrolled as regular students of the University, hold cumulative academic grade point averages of at least 2.0, be in good academic and social standing with the University, and meet all membership eligibility requirements with the national or international organization).
- The group must file with the Director of Campus Life a formal petition for recognition along with a copy of its national, international, and local constitution and bylaws.
- The proposed organization must receive a recommendation to grant organizational status from all review parties, (i.e., the governing social Greek letter organization, the Student Government Association, Director of Campus Life, the Vice President and Dean of Students and the President of the University).
- All newly formed and approved social Greek letter organizations may function as a local organization only for a period of two years at which time national or international affiliation must take place. The national or international affiliation must be approved by the Director of Campus Life .
- All newly formed and approved social Greek letter organizations which affiliate with a national or international organization must function as a colony (approved affiliate group) for a minimum period of six months before they may be chartered by the national or international organization. The status of the organization shall be reviewed at the end of the six month period for final approval and recognition by the University.
- All newly formed social Greek letter organizations must have an approved charter and faculty adviser.
Section 6: Changes to Constitution/Local Charter
Any changes to the organization's constitution or local charter must be submitted through the procedures for registration. Constitutions are kept on file in the Department of Campus Life and must be updated every two years.
Section 7: New Member Education
Georgia College & State University encourages cooperative and mutually supportive relationships among the institution, the undergraduate student chapters, advisers, and the (inter)national social Greek letter organizations. These organizations must adhere to the standards of discipline established by the University. Guidelines for new member education will be established in accordance with the policies governing the various groups.
Section 8: Chapter Advisors
Each social fraternity and sorority must have a primary chapter advisor or advisory board in order to participate in University activities or be recognized by the University. Advisors are selected by the social Greek letter organization membership and approved by the Director of Campus Life. The chapter advisor may be their required faculty/staff advisor (see Student Organization Advisors section) or an appointed alumni/graduate advisor.
The chapter advisor or advisory board, or faculty/staff advisor shall:
a. Meet regularly with chapter officers.
b. Be familiar with University policies governing social fraternities and sororities and ensure that the chapter complies with such policies.
c. Regularly review chapter finances.
d. Review the chapter's new member development program and ensure that no chapter activities involve hazing in any form.
e. Assist University officials in dealing with problems or other situations involving the chapter.
f. Attend periodic chapter advisor meetings.
Section 9: Relationship Statement
The following are rules and regulations that all social fraternities and sororities must adhere to:
- Chapters and their individual members will be expected to comply with federal, state, and local laws-with special emphasis on those regarding underage drinking and public and fire safety-and to cooperate fully with the police, fire safety officials, and the Georgia Department of Alcohol, Tobacco, and Firearms.
- Chapters will be held accountable for the conduct of their individual members (and residents and guests), and will be expected to take disciplinary actions against those members who violate the rules and expectations of their chapter, the University, and the community.
Violations of chapter rules (e.g. missing a meeting) will be dealt with internally and need not be reported to the Department of Campus Life or the Greek Judicial Board. All allegations of recruitment violations will be heard by the IFC, Panhellenic, or National Pan-Hellenic judicial boards. Generally, matters between fraternities and sororities will either be settled by the groups themselves or their respective councils. Matters that involve chapter violations of University regulations, this Relationship Statement or local, state or federal laws will be heard by the Greek Judicial Board.
Upon notice and hearing, the President of the University may review at any time the recognition of any student organization, or any decision or disciplinary charges against any student organization, and make whatever final disposition of the matter he or she deems necessary for the best interest of the University.
- Chapters must recognize that Milledgeville is a residential community and individual members who reside off campus must be considerate of their neighbors and other residents of the community. Conduct that is offensive to neighbors and passers-by reflects poorly on all the Greek letter organizations and on the University as a whole. Chapters will be accountable for conduct of their individual members, residents and guests that results in complaints from other members of the community, including but not limited to:
- disorderly or disruptive conduct or excessive noise
- unauthorized signs or displays
- unauthorized use of residential property in a clean and orderly condition
- maintaining a public or private nuisance
- harassment of neighbors or passers-by
- interference with pedestrian or vehicular traffic
- any conduct that endangers the physical safety of any person
Chapter violations of these provisions will be heard by the Greek Judicial Board.
- Each chapter will identify at least one person (e.g. chapter officers, alumni advisors, etc.) who can be contacted 24 hours a day to handle emergency concerns.
- Greek Convocation is to be attended by Greek actives and pledges-which will be held each semester. The sessions will be offered on Thursday evenings. The following is a list of some program topics:
- Alcohol/Drug Abuse
- Human Sexuality
- Human Relations
- Risk Management and Prevention
Make-up dates and times will be offered for those students with class and/or work schedule conflicts. The chapter presidents will keep attendance records or provide a chapter representative to submit the names of those absent to the Greek Life office.
Additional educational programs may be required depending on circumstances; a fine of $25.00 per member will be assessed to the member's organization, if no makeup occurs.
- The chapters must comply with the IFC, Panhellenic, and Pan-Hellenic constitutions and by-laws. In addition, they must adhere to IFC, Panhellenic, and Pan-Hellenic policies including, but not limited to, the following:
Active chapter members must be students at Georgia College & State University. In order to participate in recreational sports and Greek Week, a member must be enrolled in six hours at the time of participation.
The following criteria will be used either individually or separately to determine if an event is the responsibility of a chapter or chapters:
- The IFC and Panhellenic Liability Management Policy, which includes an explicit prohibition against the possession, sale, or use of illegal drugs or controlled substances, among other things
- Dry Rush Policy
- Human Dignity Statement
a. The chapter pays for any part of the event.
b. Those present being either the lesser of a minimum of 10 persons (active & pledges) or 60% of the membership of a chapter.
c. The chapter officer(s) plans the event.
d. The chapter widely advertises the event (e.g. flyers, maps to the party, facebook, etc.) and distributes the same.
e. The event takes the place of a regularly scheduled event.
Common sense will be the determinant of responsibility.
Each fraternity or sorority chapter (pledges & actives) will be expected to maintain 2.3 minimum semester GPA (organizations or Councils may set higher standards).
Failure to do so will result in the following actions:
Second Consecutive Semester-Probation with no access to campus facilities or services but able to participate in Rush or Interest Meetings.
Third Consecutive Semester-De-registration until the cumulative average meets the above referenced criteria.
- Each semester the advisors to the Greek organizations will be invited to meet with the Greek Council of Presidents to discuss and review the relationship between the University and the Greeks, and between the Greeks and the community.
- Sanctions for violations of this agreement will include, but not necessarily be limited to, the following:
- Monetary Fines
- Restitution in instances of property damage
- Suspension of registration for a minimum of one semester
- Withdrawal of registration for a minimum of one year before a chapter could be considered for reinstatement.
- Each chapter active and pledge, individually, will sign the agreement. The sorority or fraternity president will submit the signed agreement to the Greek Life office seven business days after RUSH or MIP ends. The sorority or fraternity president is to submit additional names to his or her membership roster within seven business days of either pledging or intake of new members. It will be the responsibility of the president to purge the chapter roster at the beginning of the fall and spring semesters.
Section 10: Non-Hazing Policy
The University deplores hazing and any other inappropriate and dangerous behavior or related activities. The University prohibits this type of practice. If a chapter is found in violation of the standards of the University, the Interfraternity Council, the Panhellenic Council, the Pan-Hellenic Council and/or the affiliated national or international organization, disciplinary sanctions will be implemented.
All rites, ceremonies or practices of initiation or orientation into university life or into the life or membership of any university group or organization, should be of an educational, historical, functional, and inspirational nature consistent with the accepted principles of higher education at Georgia College & State University.
Any rites of induction, practices, ceremonies, or behaviors which require or allow mental or physical suffering are prohibited. Specifically, hazing is defined as any action taken or situation created, intentionally or unintentionally, on or off campus, which could be reasonably expected to produce mental or physical discomfort, embarrassment, harassment, ridicule, violation of University rules and regulations, violation of the laws or policies of the parent organization, and/or violation of any local, state, or national laws.
All rules and regulations of Georgia College & State University as well as local, state and national laws shall supersede policies of national or local organizations. All assessments as to the appropriateness of an action will be considered within the context of the standards of the total university community.
Activities considered to be hazing shall include one or both of the following elements: (1) coercion, either overt or covert, and (2) production of physical or mental discomfort in either the participants or the spectators. Such activities suggested by a group or a member of a group to new or trial members will be considered covert coercion even if the activity is said to be voluntary.
Several specific actions or practices that are considered to be hazing are:
Each and every organization has the responsibility for informing its membership, both old and new, of University policies, including those of hazing. All Georgia College & State University student organizations are responsible for the actions of all visiting members, friends, and/or alumni who will be subject to the same behavioral standards and policies as members of the organization.
- Paddling in any form;
- Physical and psychological shocks;
- Performances producing excessive fatigue, physical exhaustion or physical injury;
- Performances that are hazardous or dangerous in any way;
- Tasks of personal servitude;
- Physical disfigurements (temporary or permanent);
- Wearing or displaying of improper apparel or other articles in public;
- Nudity in public;
- Any morally degrading or humiliating games or other activities;
- Any late work sessions or meetings which interfere with scholastic activities or requirements;
- Loud noises or other activities which disturb the neighborhood;
- Activities or actions that require or include theft; and
- Any action which brings the reputation of the group or organization into public disfavor or disrepute.
The staff of the Division of Student Affairs will assist in the proper implementation of these policies. Complaints and charges of violations will be investigated and forwarded to the Director of Campus Life or his designee.
It is possible for either individuals or organizations to be held responsible in the event these policies are violated. Violations may result in University disciplinary action as well as action through the civil courts. University disciplinary action may include the withdrawal of University recognition from offending organizations through a due process hearing.
Note: These policies apply to associate groups, interest groups, pledges, associate member classes, and generally any activity associated with any student organization registered by the university.
Each organization must file with the adviser of the appropriate governing body by October 1 of each year a signed copy of the following policies:
- The University Hazing Policy;
- The organization's national, international, and local Hazing Policy;
- The organization's national, international, and local Alcohol Education and Implementation Policy; and
- The organization's national, international, and local Pledge Education Program.
Failure to provide these documents may result in University recognition being withdrawn from the organization.
Georgia College & State University is also on record as supporting House Bill No. 1661 enacted by the General Assembly of the state of Georgia which states, "It shall be unlawful for any person to haze any student in connection with or as a condition or precondition of gaining acceptance, membership, office, or other status in a school organization. Any person who violates this Code section shall be guilty of a misdemeanor punishable by a fine not to exceed $500."
Section 11: Greek Life Standards
Chapters shall submit a Greek Life Standards semi-annual evaluation by that last day of finals each semester. Each chapter must attain the required score specified in the program guidelines in order to maintain official recognition. The guidelines are available by clicking here.
Section 12: Chapter-Related Facilities
Some social fraternities and sororities operate a chapter house. A facility is considered to be a chapter house if it meets at least two of the criteria below:
- Organizational functions, meetings, events, and/or offices are located at the chapter house.
- The house is owned or leased by the organization.
- Advertisements indicate that the house is the main gathering location for the organization.
- There are letters or signage indicating that the organization functions in or at the house.
Any event or activity held on chapter property or chapter-related facilities shall be deemed to be chapter-related for the purposes of the policies contained in this handbook.
Section 13: Zoning Requirements
Chapters that operate a chapter house are expected to adhere to local zoning ordinances.
Section 14: Maintenance of Chapter Facilities
Social fraternities and sororities that operate a chapter house are required to maintain safe and sanitary physical conditions in the chapter house in accordance with University, state, and local regulations, and provide a comfortable home for the members of the chapter and maintain it in keeping with general standards of good housekeeping and exterior upkeep characteristic of the campus and residential neighborhood environment.
- Front yard kept clean and maintained (grass cut, bushes trimmed, free of litter of debris).
- Visible backyard neatly maintained.
- Trash cans and dumpster area keep clean - enclosed or contained, out of the way of general traffic, lids kept down.
- Sidewalk and parking area clear and clean of debris.
- No visible furniture or debris on the roof or around the exterior of the house.
- Structure of house properly maintained - no broken windows, neat overall exterior appearance, free of graffiti.
- General street vicinity of fraternity house kept neat – curb area clean of cups, cans, boxes, clutter, etc.
- No towels, laundry or other objects hanging out of windows.
- Exterior banners and signs shall be in good taste appropriate for a residential neighborhood and shall not include any advertisement of alcoholic beverages or liquor stores.
- Furniture and gatherings of individuals on chapter house roofs is prohibited.
Section 15: Noise and Neighbor Relations
All chapters are expected to cooperate with the University administration and the Greek governing councils in building and maintaining constructive community relationships with neighbors in the surrounding residential area. All chapters are required to adhere to City of Milledgeville noise ordinances.
Section 16: Social Event Management Policies
Each Greek governing/coordinating council is required to develop, for approval by the Director of Campus Life or designee, event management policies that are to include attendance/invitation limitations and procedures, security requirements, health, fire and safety requirements, and procedures to prevent underage drinking.
Section 17: Other Policies Applicable to Social Fraternities and Sororities
Greek Life and associated councils may develop additional policies to ensure the effective and efficient operation of the Greek Life system. These policies will be disseminated to the chapters via the appropriate council.
Section 18: Greek Judicial Board