Student Organization Handbook
Chapter 4: Planning Meetings, Events and Activities
Event Planning Process
Section 1: Student Organization Activities and Events
A. Weekly Organization Meetings
B. Events Requiring Approval
Section 2: On-Campus Event Approval Process
Section 3: Appearances, Appeals, and Waivers
Reserving and Utilizing Space on Campus
Section 4: Facility Use and Reservations
Section 5: Reserving Georgia College Facilities
Section 6: University Facilities Available for Reservations
A. Facility Usage Guidelines and Policies
B. Facility Specific Policies (Non-Auxiliary Services)
C. Facility Specific Policies (Auxiliary Services)
Section 7: Outdoor Spaces and Events
A. Free Speech/Expression Area(s)
B. Information Tabling, Displays, Fairs, and Sales
Section 8: Audio-Visual Services and Moving Requests
A. Audio-Visual Services
B. Moving Crew
Event Policies and Procedures
Section 9: Special Events Policies and Procedures
A. Event Parameters
B. Ticketing/Admission/Paid Registration
C. Food Service and Sales
D. Commercial Sales and Representation
E. Promotion
F. Security, Special Event, and Public Safety Staffing
G. Outdoor Amplified Sound
H. Publicity/Contracts/Purchases
I. Copyrighted Materials for Public Performance
Section 10: Special Events Policies and Procedures
A. Campus Demonstrations
B. Dances/Concerts/Large Events and Activities/Controversial Programs and Speakers
C. Fundraising Events
Section 11: Additional Event Planning Items
Food Related Events
Section 12: Food and Beverages
A. Food Service, Sale and Safety
B. Food and Beverage at Off-Campus Events
C. Food Handling Guidelines
D. Safe Grilling Tips
E. Serving Food Safely
F. Transporting Food
G. Alcoholic Beverages and Illegal Drugs
Promoting Events on Campus
Section 13: Publicity
A. Information Tabling
B. Publicity Opportunities
