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Student Organization Handbook


Chapter 4: Planning Meetings, Events and Activities

Event Planning Process
Section 1: Student Organization Activities and Events

  1. Weekly Organization Meetings 
  2. Events Requiring Approval 

Section 2: On-Campus Event Approval Process
Section 3: Appearances, Appeals, and Waivers

Reserving and Utilizing Space on Campus
Section 4: Facility Use and Reservations
Section 5: Reserving Georgia College Facilities
Section 6: University Facilities Available for Reservations

  1. Facility Usage Guidelines and Policies 
  2. Facility Specific Policies (Non-Auxiliary Services) 
  3. Facility Specific Policies (Auxiliary Services)

Section 7: Outdoor Spaces and Events

  1. Free Speech/Expression Area(s) 
  2. Information Tabling, Displays, Fairs, and Sales 

Section 8: Audio-Visual Services and Moving Requests

  1. Audio-Visual Services 
  2. Moving Crew

Event Policies and Procedures
Section 9: Special Events Policies and Procedures

  1. Event Parameters 
  2. Ticketing/Admission/Paid Registration 
  3. Food Service and Sales 
  4. Commercial Sales and Representation 
  5. Promotion 
  6. Security, Special Event, and Public Safety Staffing 
  7. Outdoor Amplified Sound 
  8. Publicity/Contracts/Purchases 
  9. Copyrighted Materials for Public Performance 

Section 10: Special Events Policies and Procedures

  1. Campus Demonstrations 
  2. Dances/Concerts/Large Events and Activities/Controversial Programs and Speakers 
  3. Fundraising Events 

Section 11: Additional Event Planning Items

Food Related Events
Section 12: Food and Beverages

  1. Food Service, Sale and Safety 
  2. Food and Beverage at Off-Campus Events 
  3. Food Handling Guidelines 
  4. Safe Grilling Tips 
  5. Serving Food Safely 
  6. Transporting Food 
  7. Alcoholic Beverages and Illegal Drugs 


Promoting Events on Campus
Section 13: Publicity

  1. Information Tabling 
  2. Publicity Opportunities
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