Student Rights and Responsibilities
Students have the following privacy rights:
1. Person and property. A student shall be free from searches and seizures of his person and possessions while on university property unless said search and seizure is conducted in accordance with state and federal laws. In cases of a clear and present danger, where there is probable cause, or it is believed to be necessary to conduct a search immediately in order to protect life or property, searches may be conducted by the Georgia College Public Safety department normally in the presence of the vice president and dean of students or his authorized representative.
2. Disciplinary records. A student's disciplinary record shall be kept in the Office of Student Affairs separate from academic records. It will remain confidential unless the student consents in writing to have it revealed. However, the vice president and dean of students may disclose the student's disciplinary record without the student's consent if legal compulsion or the safety of people or property is involved, or if the information is required by authorized university personnel for official use at the university. In these circumstances, only the information pertinent to the inquiry may be revealed. The vice president may also act without the student's consent to have a "hold" entered on the student's academic record file for the time that suspension or dismissal would prohibit the student from registering.
3. Academic records. A student's test data and academic record in the office of admissions and records shall be kept in secure file, separate and confidential, unless the student consents in writing to have it revealed to a designated person and for a designated purpose. However, by attending Georgia College the student is giving permission for the distribution and use of his test data and all other academic records as the vice president and dean of faculties deems necessary to accomplish the duties of his office as contained in the university statutes. Without such release, no information will be revealed except to an appropriate authority and then only when there is a clear and imminent danger to an individual or to society, and such information will be limited to that which is directly pertinent to the reduction of that danger.
4. Student Health Services record. Student Health Services medical, surgical and mental health records and information are strictly confidential and are not to be released to anyone without the student's knowledge and signed authorization. Student mental health records are maintained separately in a confidential file. If it becomes apparent in the course of treatment that the student is likely to cause injury to himself or others, pertinent information to this extent may be revealed for protection of the student or others.
5. Vice President and Dean of Students' records. Official records and information maintained by the vice president and dean of students are treated in a confidential manner. A student has the right to view his disciplinary records. Discipline and judicial records and the information contained therein will not be released except with the written consent of the student or as required by law. General information, such as the student's address, phone number, university classification, etc. is released upon receipt of a specific request, unless the student has requested that this "directory information" remain private. Requests for personal information such as date of birth, parents' names and addresses, social security numbers, etc. will be released on a show cause basis only. The vice president and dean of students is responsible for seeing that proper justification has been made.
6. Evaluation of student character and ability. A student's character and ability shall be evaluated only by those with personal knowledge of the student. Records containing such evaluations shall indicate when the information was acquired, by whom, and the position of the individual. Upon a student's request to an individual faculty member or administrator, that student should be informed of all inquiries about that student directed to the faculty member or administrator and that judgments have been or will be given.
7. Subpoenaed Information. If presented with a subpoena to produce information about specific students and/or campus organizations, the recipient shall immediately notify the vice president and dean of students and forward to that office a copy of the subpoena. The vice president and dean of students shall immediately notify the students or student organization involved or use his best efforts to do so, and forward to them a copy of the subpoena by certified mail addressed to their last known address.
8. Non-academic information. Information about a student or a student organization's political or social views or beliefs which faculty, staff, or administrators acquire in the course of their work as instructors, advisors, counselors, or supervisors is to be kept confidential, unless the student applies for a position that federal law requires the surrender of the right to withhold information from their representatives. Students may waive this protection by granting express permission to the relevant faculty, staff or administrator.
Students are responsible for meeting in a timely manner financial obligations to Georgia College. The following stipulations apply in the event that responsibility is not met.
1. Financial obligations that are not met within ten days after the date due shall be reported in writing to the proper office. Obligations to any division or department of the university shall be reported to the office designed by the vice president for business and finance.
2. The appropriate business office shall notify the student of the financial obligations. If the student does not settle the obligation by the designated date on the notice, he shall be subject to regulations promulgated by the vice president for business and finance.
3. A student considered delinquent shall not be allowed to register, to transfer credits, or be certified for graduation.
4. If there is a dispute as to whether or not a student is legally liable for a financial obligation asserted by the university, and the student challenges such obligation through either timely administrative or legal means, then the sanctions with respect to registration shall not apply until final resolution of the dispute.