Student Academic Appeal Process, Policy and Procedures
Policy Statement
Any student or former student of Georgia College has the right of timely petition. Petitions are available from the Dean of the appropriate school and are to be used by the student, in consultation with the faculty advisor, to remedy undue hardship and specific inequities that may adversely affect the student's ability to fulfill the academic requirements of the University. Petitions must be used to secure approval of special agreements between faculty and students on academic matters and to provide for emergency situations caused by unforeseen complications in fulfilling academic requirements. Petitions must have the signed approval of the appropriate University officials' names.
Definition
An academic grievance or appeal is an allegation by a student of substantial and/or unjustified deviation, to the student's detriment, from policies, procedures and/or requirements regarding admission, grading policies, special agreements, instructor's requirements and academic requirements of the University. Students shall have the right to file academic grievances or appeals according to the following procedures approved by the University.
Procedures for Academic Grievance or Appeal
Following are the proper procedures for resolving academic grievances or appeals:
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The student shall petition in writing the appropriate academic or administrative official responsible for the action which forms the basis of the grievance or appeal. The petition shall contain a clear and concise statement of the grievance or appeal, the remedies sought, and a request for a meeting with the involved person or persons.
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The respondent shall schedule a meeting to discuss the matter with the student within ten class days of receipt of the written grievance or appeal.
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If the student is not satisfied with the results of the discussion and wants the grievance or appeal to be considered further, the student shall appeal in writing to the respondent's supervisor to seek a resolution. This consultation must begin within ten class days after the conclusion of the discussion with the respondent.
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If the student is not satisfied after seeking consultation at the supervisor's level and wants the grievance or appeal to be considered further, the student shall appeal in writing to the secondary supervisor to seek a resolution. This consultation must begin within ten class days after the supervisor has completed consideration of the grievance or appeal.
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If the student is not satisfied and wants the grievance or appeal to be considered further, the student shall appeal in writing to the Vice President for Academic Affairs. This grievance or appeal must be filed within ten class days after the secondary supervisor has completed consideration of the grievance or appeal. The decision of the vice president for academic affairs will become the final decision of the academic grievance or appeal at the institution. A clear statement of the reasons for the decision shall accompany the decision as to the resolution of the grievance or appeal. The student and appropriate University officials shall be notified in writing of the decision within ten class days after consideration of the grievance or appeal.
Students should be aware that their faculty advisor, the Office of Counseling Services, the Student Government Association, and the Office of Academic Affairs are resource areas where students may receive assistance.
The time limit for a grievance or appeal may be extended upon approval of a written request to the vice president for academic affairs.
For more information regarding Academic Policies, please see the Undergraduate Catalog.
Contact Information
Georgia College & State University
Center for Student Success
Campus Box 115
Phone: (478) 445-2361
