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URACE Committees

 
URACE Planning Grant Committee Membership Criteria

The Planning Grant Committee is governed by URACE as part of the CELTS Office at Georgia College & State University. The members are accountable to the constituents they serve and function as a team to benefit these constituents.

Purpose:

The purpose of this committee is to collectively decide on any changes to the grant application or grant criteria for planning grant or planning grant rubric.

Member Responsibilities:

Members are responsible to:

  1. Meet once each academic year (Spring) the grant application and grant rubric to determine if either needs updating and how,
  2. meet on other occasions, if and when a special need arises,
  3. support the URACE initiative on the GC campus by attending the URACE Spring and Fall Symposiums,
  4. maintain minutes of the meetings,
  5. review applications once an academic year (Spring semester) to determine applications worth of funding, and
  6. review the annual planning grant budget and expenditures to make recommendations for future funding.

Committee Officer Responsibilities:

Chair (Presiding Officer)

  • Drafts, in consultation with the committee, the tentative agenda for committee meetings,
  • distributes each tentative agenda to the committee via email prior to the committee meetings,
  • presides at committee meetings,
  • presenting committee proposals to the URACE Faculty Coordinator,
  • present the committee’s report to the URACE Faculty Coordinator, and
  • other duties as defined/assigned by the committee.

Vice-Chair (Presiding Officer Elect)

  • Assume all duties and responsibilities of the chair in the absence of the chair, and
  • other duties as defined/assigned by the committee.

Secretary

  • Be contacted by committee members extending regrets prior to a scheduled committee meeting,
  • drafts, in consultation with the committee, the minutes for committee meetings,
  • file reports on votes for acceptance or rejection of grants requiring committee review, and
  • other duties as defined/assigned by the committee.

Communications

  • Communicate via the URACE@gcsu.edu with the 72-hour rule – a member of the committee has 72 hours to respond to an issue/proposal to confirm receipt and communicate approval or share constructive suggestions,
  • notify the committee chair and secretary to extend regrets prior to scheduled committee meetings or a grant review, and
  • return grant reviews to committee chair within 48 hours or let committee chair know of that you cannot conduct the review within the 48 timeframe via email within 12 hours of time of email.

Quorum & Voting

  • A majority of the committee membership shall constitute a quorum.  For the purpose of this committee, a quorum equals a majority of the membership (51%) and all committee members are voting members of the committee.
  • Unless otherwise determined by the committee in advance of the vote, a majority vote is necessary for committee approval.
  • In all committee votes, the voting threshold is applied to the number of voting members present at the time of the vote assuming the presence of quorum.

Minutes

  • The committee secretary shall prepare a draft of the minutes of each committee meeting and may request guidance from the committee during a meeting to inform the preparation of this draft,
  • this draft of the minutes is circulated to the committee for review prior to submission to the Faculty Coordinator for URACE,
  • if suggested revisions are offered, the revised minutes are again distributed to the committee for review,
  • the minutes are posted as soon as possible after the review process concludes, and
  • except for the minutes of the final meeting of the academic year, the approval of the previous meeting minutes is an item on the agenda of each URACE meeting.

Duration of Meetings

Committee meetings shall be no more than one hour in duration unless otherwise agreed to by a motion to extend the meeting duration.

Amendment of These Operating Procedures

This committee’s operating procedures may be amended by a majority vote at any scheduled committee meeting provided that committee members receive written notification in advance of the meeting at which the proposed revision(s) is/are considered. Any such revision(s) that are approved are effective immediately following the committee vote.

Proposed Membership:

Arts & Sciences (3)
College of Business (2)
College of Education (2)
Fine Arts (2)
Health Sciences (2)
Grants Office (1)
School of Nursing (2)

Membership Term – University Service:

Two consecutive years with option to request to continue for two more consecutive years

Planning Grant Committee

Ms. Robin Lewis
robin.lewis@gcsu.edu
478-445-2754

Dr. Samuel Mutiti
samuel.mutiti@gcsu.edu
478-445-5858 

Dr. Janna Parker
janna.parker@gcsu.edu
478-445-5004

Dr. Emily Simonavice
emily.simonavice@gcsu.edu
478-445-3032

URACE Implementation Grant Committee Membership

The Implementation Grant Committee is governed by URACE as part of the CELTS Office at Georgia College & State University. The members are accountable to the constituents they serve and function as a team to benefit these constituents.

Purpose:

The purpose of this committee is to collectively decide on any changes to the grant application or grant criteria for implementation grant or implementation grant rubric.

Member Responsibilities:

Members are responsible to:

  1. Meet once each academic year (Spring) the grant application and grant rubric to determine if either needs updating and how,
  2. meet on other occasions, if and when a special need arises,
  3. support the URACE initiative on the GC campus by attending the URACE Spring and Fall Symposiums,
  4. maintain minutes of the meetings,
  5. review applications once an academic year (Spring semester) to determine applications worth of funding, and
  6. review the annual implementation grant budget and expenditures to make recommendations for future funding.

Committee Officer Responsibilities:

 Chair (Presiding Officer)

  • Drafts, in consultation with the committee, the tentative agenda for committee meetings,
  • distributes each tentative agenda to the committee via email prior to the committee meetings,
  • presides at committee meetings,
  • presenting committee proposals to the URACE Faculty Coordinator,
  • present the committee’s report to the URACE Faculty Coordinator, and
  • other duties as defined/assigned by the committee.

 Vice-Chair (Presiding Officer Elect)

  •  Assume all duties and responsibilities of the chair in the absence of the chair, and
  • other duties as defined/assigned by the committee.

Secretary

  • Be contacted by committee members extending regrets prior to a scheduled committee meeting,
  • drafts, in consultation with the committee, the minutes for committee meetings,
  • file reports on votes for acceptance or rejection of grants requiring committee review, and
  • other duties as defined/assigned by the committee.

 Communications

  • Communicate via the URACE@gcsu.edu with the 72-hour rule – a member of the committee has 72 hours to respond to an issue/proposal to confirm receipt and communicate approval or share constructive suggestions,
  • notify the committee chair and secretary to extend regrets prior to scheduled committee meetings or a grant review, and
  • return grant reviews to committee chair within 48 hours or let committee chair know of that you cannot conduct the review within the 48 timeframe via email within 12 hours of time of email.

 Quorum & Voting

  • A majority of the committee membership shall constitute a quorum.  For the purpose of this committee, a quorum equals a majority of the membership (51%) and all committee members are voting members of the committee.
  • Unless otherwise determined by the committee in advance of the vote, a majority vote is necessary for committee approval.
  • In all committee votes, the voting threshold is applied to the number of voting members present at the time of the vote assuming the presence of quorum.

Minutes

  • The committee secretary shall prepare a draft of the minutes of each committee meeting and may request guidance from the committee during a meeting to inform the preparation of this draft,
  • this draft of the minutes is circulated to the committee for review prior to submission to the Faculty Coordinator for URACE,
  • if suggested revisions are offered, the revised minutes are again distributed to the committee for review,
  • the minutes are posted as soon as possible after the review process concludes, and
  • Except for the minutes of the final meeting of the academic year, the approval of the previous meeting minutes is an item on the agenda of each URACE meeting.

 Duration of Meetings

Committee meetings shall be no more than one hour in duration unless otherwise agreed to by a motion to extend the meeting duration.

Amendment of These Operating Procedures

This committee’s operating procedures may be amended by a majority vote at any scheduled committee meeting provided that committee members receive written notification in advance of the meeting at which the proposed revision(s) is/are considered. Any such revision(s) that are approved are effective immediately following the committee vote.

Proposed Membership:

Arts & Sciences (3)
College of Business (2)
College of Education (2)
Fine Arts (2)
Health Sciences (2)
Grants Office (1)
School of Nursing (2)

Membership Term – University Service:

Two consecutive years with option to request to continue for two more consecutive years

Faculty Implementation Grant Committee

Dr. Douglas Keith
douglas.keith@gcsu.edu
478-445-2123

Dr. Elissa Aurebach
elissa.aurebach@gcsu.edu
478-445-0808

Dr. Flor Culpa-Bondal
flor.culpabondal@gcsu.edu
478-445-3916

Dr. Stephanie McClure
stephanie.mcclure@gcsu.edu
478-445-1211

Dr. Stephen Wills
stephen.wills@gcsu.edu
478-445-4481

Dr. Yi Liu
yi.liu@gcsu.edu
478-445-3344

URACE Summer Research Grant Committee Membership

The Summer Research Grant Committee is governed by URACE as part of the CELTS Office at Georgia College & State University. The members are accountable to the constituents they serve and function as a team to benefit these constituents.

Purpose:

The purpose of this committee is to collectively decide on any changes to the grant application or grant criteria for summer research grant or summer research grant rubric.

Member Responsibilities:

Members are responsible to:

  1. Meet once each academic year (Spring) the grant application and grant rubric to determine if either needs updating and how,
  2. meet on other occasions, if and when a special need arises,
  3. support the URACE initiative on the GC campus by attending the URACE Spring and Fall Symposiums,
  4. maintain minutes of the meetings,
  5. review applications once an academic year (Spring semester) to determine applications worth of funding, and
  6. review the annual summer research grant budget and expenditures to make recommendations for future funding.

Committee Officer Responsibilities:

Chair (Presiding Officer)

  • Drafts, in consultation with the committee, the tentative agenda for committee meetings,
  • distributes each tentative agenda to the committee via email prior to the committee meetings,
  • presides at committee meetings,
  • presenting committee proposals to the URACE Faculty Coordinator,
  • present the committee’s report to the URACE Faculty Coordinator, and
  • other duties as defined/assigned by the committee.

 Vice-Chair (Presiding Officer Elect)

  • Assume all duties and responsibilities of the chair in the absence of the chair, and
  • other duties as defined/assigned by the committee.

 Secretary

  • Be contacted by committee members extending regrets prior to a scheduled committee meeting,
  • drafts, in consultation with the committee, the minutes for committee meetings,
  • file reports on votes for acceptance or rejection of grants requiring committee review, and
  • other duties as defined/assigned by the committee.

 Communications

  • Communicate via the URACE@gcsu.edu with the 72-hour rule – a member of the committee has 72 hours to respond to an issue/proposal to confirm receipt and communicate approval or share constructive suggestions,
  • notify the committee chair and secretary to extend regrets prior to scheduled committee meetings or a grant review, and
  • return grant reviews to committee chair within 48 hours or let committee chair know of that you cannot conduct the review within the 48 timeframe via email within 12 hours of time of email.

Quorum & Voting

  • A majority of the committee membership shall constitute a quorum.  For the purpose of this committee, a quorum equals a majority of the membership (51%) and all committee members are voting members of the committee.
  • Unless otherwise determined by the committee in advance of the vote, a majority vote is necessary for committee approval.
  • In all committee votes, the voting threshold is applied to the number of voting members present at the time of the vote assuming the presence of quorum.

Minutes

  • The committee secretary shall prepare a draft of the minutes of each committee meeting and may request guidance from the committee during a meeting to inform the preparation of this draft,
  • this draft of the minutes is circulated to the committee for review prior to submission to the Faculty Coordinator for URACE,
  • if suggested revisions are offered, the revised minutes are again distributed to the committee for review,
  • the minutes are posted as soon as possible after the review process concludes, and
  • except for the minutes of the final meeting of the academic year, the approval of the previous meeting minutes is an item on the agenda of each URACE meeting.

Duration of Meetings

Committee meetings shall be no more than one hour in duration unless otherwise agreed to by a motion to extend the meeting duration.

Amendment of These Operating Procedures

This committee’s operating procedures may be amended by a majority vote at any scheduled committee meeting provided that committee members receive written notification in advance of the meeting at which the proposed revision(s) is/are considered. Any such revision(s) that are approved are effective immediately following the committee vote.

Proposed Membership:

Arts & Sciences (3)
College of Business (2)
College of Education (2)
Fine Arts (2)
Health Sciences (2)
Grants Office (1)
School of Nursing (2)

Membership Term – University Service:

Two consecutive years with option to request to continue for two more consecutive years.

Summer Research Stipend Committee Members

Dr. Steve Elliott-Gower
steve.elliott-gower@gcsu.edu
478-445-1467

Ms. Robin Lewis
robin.lewis@gcsu.edu
478-445-2754

Dr. Janna Parker
janna.parker@gcsu.edu
478-445-5004

Dr. Yi Liu
yi.liu@gcsu.edu
478-445-3344

Student Travel Grant Committee Membership

The Student Travel Grant Committee is governed by URACE as part of the CELTS Office at Georgia College & State University. The members are accountable to the constituents they serve and function as a team to benefit these constituents.

Purpose:

The purpose of this committee is to collectively decide on any changes to the grant application or grant criteria for either the individual grant and group grant.

Member Responsibilities:

Members are responsible to:

  1. Meet once each academic year (Spring) to review the grant application and grant criteria to determine if either needs updating and how,
  2. meet on other occasions, if and when a special need arises,
  3. support the URACE initiative on the GC campus by attending the URACE Spring and Fall Symposiums,
  4. maintain minutes of the meetings,
  5. communicate respectfully, openly, and candidly with each other,
  6. review applications that the URACE Faculty Coordinator deems as needing a group decision to make an approval of the application (not clear cut), and
  7. review the annual student travel grant budget and expenditures to make recommendations for future funding.

Committee Officer Responsibilities:

Chair (Presiding Officer)

  • Drafts, in consultation with the committee, the tentative agenda for committee meetings,
  • distributes each tentative agenda to the committee via email prior to the committee meetings,
  • presides at committee meetings,
  • presenting committee proposals to the URACE Faculty Coordinator,
  • present the committee’s report to the URACE Faculty Coordinator, and
  • other duties as defined/assigned by the committee.

 Vice-Chair (Presiding Officer Elect)

  • Assume all duties and responsibilities of the chair in the absence of the chair, and
  •  other duties as defined/assigned by the committee.

Secretary

  • Be contacted by committee members extending regrets prior to a scheduled committee meeting,
  • drafts, in consultation with the committee, the minutes for committee meetings,
  • file reports on votes for acceptance or rejection of grants requiring committee review, and
  • other duties as defined/assigned by the committee.

Communications

  • Communicate via the URACE@gcsu.edu with the 72-hour rule – a member of the committee has 72 hours to respond to an issue/proposal to confirm receipt and communicate approval or share constructive suggestions,
  • notify the committee chair and secretary to extend regrets prior to scheduled committee meetings or a grant review, and
  • Return grant reviews to committee chair within 48 hours or let committee chair know of that you cannot conduct the review within the 48 timeframe via email within 12 hours of time of email.

Quorum & Voting

  • A majority of the committee membership shall constitute a quorum.  For the purpose of this committee, a quorum equals a majority of the membership (51%) and all committee members are voting members of the committee.
  • Unless otherwise determined by the committee in advance of the vote, a majority vote is necessary for committee approval.
  • In all committee votes, the voting threshold is applied to the number of voting members present at the time of the vote assuming the presence of quorum.

Minutes

  • The committee secretary shall prepare a draft of the minutes of each committee meeting and may request guidance from the committee during a meeting to inform the preparation of this draft,
  • this draft of the minutes is circulated to the committee for review prior to submission to the Faculty Coordinator for URACE,
  • if suggested revisions are offered, the revised minutes are again distributed to the committee for review,
  • the minutes are posted as soon as possible after the review process concludes, and
  • Except for the minutes of the final meeting of the academic year, the approval of the previous meeting minutes is an item on the agenda of each URACE meeting.

Duration of Meetings

Committee meetings shall be no more than one hour in duration unless otherwise agreed to by a motion to extend the meeting duration.

Amendment of These Operating Procedures

This committee’s operating procedures may be amended by a majority vote at any scheduled committee meeting provided that committee members receive written notification in advance of the meeting at which the proposed revision(s) is/are considered. Any such revision(s) that are approved are effective immediately following the committee vote.

Proposed Membership:

Arts & Sciences (3)
College of Business (2)
College of Education (2)
Fine Arts (2)
Health Sciences (2)
Grants Office (1)
School of Nursing (2)

Membership Term – University Service:

Two consecutive years with option to request to continue for two more consecutive years.

Student Travel Committee Members

Dr. Rebecca Mcmullen
rebecca.mcmullen@gcsu.edu
478-445-7365/ 478-445-7365

Dr. Steve Elliott-Gower
steve.elliott-gower@gcsu.edu
478-445-1467

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