Commencement Celebration for the Undergraduate Class of 2021

Georgia College invites all May 2021 and August 2021 bachelor's degree candidates to join us on May  8-9 or May 15-16 for a special on-campus commencement event.  This indoor event has been specifically designed to give you the opportunity to walk across the stage and to celebrate your accomplishment with loved ones, while following COVID-19 safety guidelines to keep you, your guests, and the GC administration and staff safe.

Is this a traditional ceremony?

Not quite.  But it will look like commencement and it will include the best parts of the commencement ceremony.  You will be able to bring four guests to celebrate with you.  During the ceremony, your degree will be conferred, your name will be read, you will have the opportunity to walk across the stage, and you will be congratulated by the president. 

Reserving your experience time

To participate, you must reserve an experience time online.  You will receive an email at your bobcats email address from the University Registrar on Monday, March 8, with registration instructions.  Our registration website will open on Tuesday, March 9, at 8:00 AM EST; you may also use this link to view dates and times before registration begins.  You may only sign up for one ceremony, and you may not attend if you are not registered in advance.  Each session will be limited to 30 graduates and their guests, so please register early to ensure the greatest selection of times. Print your registration page; you will need this to check in.

Because of the interest shown in these ceremonies, we have added three additional undergraduate ceremonies to our schedule.  These sessions will be held at 6:00 PM on Saturday, May 8; Sunday, May 9; and Saturday, May 15.  Registration for these ceremony times will open on Thursday, March 11, at 8:00 AM EST.

Registration will close on Friday, April 23, to ensure that we have adequate time to prepare for the event.  Late registrations will not be accepted. 

If all slots fill, we will try to add additional ceremonies on these weeks.  We will also offer additional opportunities in the coming months, so if you are not able to participate or do not feel comfortable participating in May, you will have another opportunity to participate in a ceremony later.  Please be sure we have your contact information by completing this short survey so we can extend an invitation as additional dates are announced.

Arrival

You and your guests should arrive together at the Georgia College Centennial Center, 251 S. Clark Street, Milledgeville, Georgia, 31061, fifteen minutes before your session start time.  You must bring your reservation page with you.

Parking and transportation staff members will direct you to a specific parking area.  Please follow their instructions and remain in your vehicle.  Restrooms and other facilities will not be available prior to the ceremony.

Another staff member will come to your vehicle to check you in, give you your name card, and provide additional instructions.  You will remain in your car until instructed by a staff member to enter the Centennial Center as a group.  Entry will be paced to ensure adequate space between groups.

You must arrive fifteen minutes before your scheduled event time to ensure inclusion in the ceremony.  Late arrivals will not be admitted to the Centennial Center.  You may have the opportunity to participate in a later session if space is available.

Guests

You may bring up to four guests with you to the commencement experience.  All guests, regardless of age, will be counted in your four guest limit.  Additional guests will not be allowed to enter the building or congregate outside.

The Centennial Center is an accessible facility.  However, if one of your guests requires the use of a wheelchair or other mobility accommodations, you must provide that equipment.  We will not have wheelchairs on site.  Guests will also need to enter and leave the facility at a steady walking pace; please take this into consideration as you plan.

Your guests will remain with you during the experience.  The five of you will constitute a social unit and will be seated together.  You should plan to arrive together and leave together immediately after the experience.  It is your responsibility to ensure that your group has taken appropriate measures to ensure their safety, including limiting inclusion to your immediate family or social group. 

Participation requirements

Our team has worked extremely hard to ensure that you, your guests, and the GC staff members assisting you feel safe before, during, and after the event.  To participate, you and your guests must agree to and follow these safety precautions. 

You and your guests must remain as a group as you enter, participate in the ceremony, and exit.

You and your guests must properly wear face coverings at all times.  This includes during photographs.

You and your guests must agree to and clear a temperature check prior to entering the building.  

There will be no contact at any point.  There will be no handshakes on stage.

All activity in the Centennial Center will occur on the first floor.  There will be no access to the second floor or the elevator.

You and your guests will enter the southeast entrance of the Centennial Center and will exit on the southwest corner.  Upon exiting the building, you and your guests should return to your vehicle and depart the Centennial Center lot immediately. 

Additional safety protocols

The entire staging area, as well as high-touch areas such as stage railings and doors, will be thoroughly cleaned before and after each ceremony.

Faculty

To follow health and safety guidelines, there will be no processional or recessional during the commencement experience.  There will be no marching faculty for these unique events.

Live internet viewing

Each ceremony will be broadcast live over the internet from the Georgia College graduation page.  

Regalia

Proper regalia includes a bachelor's robe, cap, black tassel, and a blue or green collar stole.  To purchase regalia, please order online at Barnes & Noble at Georgia College before April 16, to ensure delivery before the ceremony.  Regalia will not be available at the Centennial Center on the day of the event.

Bachelor's degree candidates who may graduate cum laude, magna cum laude, or summa cum laude, will receive a blue collar stole with their regalia.  To determine if you will be recognized as an honors graduate, please check your institutional and overall gpas at the top of your DegreeWorks audit or at the end of your tranguide.  We use the lower of the two to determine your honors status.  If the lower gpa is a 3.60 or higher, you will be recognized as a potential honors graduate.  Please chose the "with honors" option when you select your robe.  The Registrar's Office will send a list of potential honors graduates to our vendor, who will ensure that the right collar is packaged with your robe -- even if you've already ordered and did not pick this option.  If you do receive the wrong collar, please contact Barnes & Noble at Georgia College and they will trade you for the correct color.  Recognition of honors at commencement does not guarantee that you will receive Latin honors.  After your final grades are received, your final honors status will be recorded on your transcript and on your diploma.  This means that some students recognized as honors graduates at commencement may not complete their degree with honors, and that some students not recognized as honors graduates at commencement may still be able to receive this recognition.

U.S. military personnel may wear appropriate military dress uniforms in lieu of regalia. 

Cords, Stoles, and Medallions

Undergraduate students may wear cords, stoles, or medallions that signify their participation in various honor or co-curricular organizations, affiliation with certain identity groups,or academic achievement.  All cords, stoles, and tassels should be worn under the green or blue collar stole that is a part of all baccalaureate students' regalia.  

Cap Decorating

Bachelor's candidates are encouraged to decorate their cap.  Inspirational messages, celebrations of achievement, university pride, and expressions of gratitude are particularly appropriate.  Decorations should be limited to the top surface of the cap and should lay flat to the mortar board.  Decorations should be consistent with Georgia College’s Code of Conduct and reflect our commitment to the 3Rs.  The university reserves the right to require graduates to remove their cap if it is deemed inappropriate.  If you have questions about whether or not your decoration is appropriate, you may email a picture of your cap to registrar@gcsu.edu in advance of the ceremony.  

Photographs

As you cross the stage, our graduation photographer, GradImages, will take a posed picture of you and a posed picture of you and President Dorman.  At this time, your guests may also quickly take pictures of you on stage.  As you exit the stage, GradImages will take a group picture of you and your guests.  GradImages will provide proofs to you at the email address on your reservation form approximately one week after the ceremony.

Pictures on campus

We hope you will take advantage of the days between receiving your regalia order and commencement to take pictures on our beautiful Milledgeville campus.  As you do, please be respectful and environmentally conscious by not leaving confetti, glitter, or other debris behind after your photo shoot.

Special accommodations

If you or your guests need special accommodations, please notify Disability Services at 478-445-5931 or by email at disability@gcsu.edu no later than Friday, April 16, so we can be prepared to assist you.  The earlier you can contact us, the better opportunity we will have to hire providers who can assist you.  To minimize the number of individuals in the building, we will not have services on standby.

Prohibited items

Although GC does not anticipate any security problems, we constantly monitor the events to protect the safety and security of our guests. All who enter the Centennial Center for commencement are subject to search, as are all carried items. You and your guests are asked to leave behind certain items that are prohibited because of security reasons:

  • No large bags, back packs, large purses or items larger than 12 x 12, except for items pertaining to medical conditions or child care
  • No firearms, knives, explosives or other weapons
  • No artificial noise makers, air horns or megaphones
  • No large signs or flags that may obstruct views, poles, banners, balloons or laser pointers
  • No outside food or drinks
  • No drones or any unmanned flying vehicles allowed in the commencement venue or anywhere on the GC campus during commencement weekend without prior approval from GC Public Safety and in coordination with University Communications 
  • No animals, other than service animals as outlined by the U.S. Department of Justice.  Please refer to the ADA for common questions relating to service animals.  Please note that emotional support, therapy, comfort, or companion animals are not considered service animals under the ADA.

GC Public Safety has the authority to prohibit any other items deemed to be a security risk. Prohibited items must be returned to the owner’s car or discarded, and any unlawful items are subject to confiscation.

Tobacco-free campus

Guests also are reminded that all facilities of Georgia College are tobacco, electronic cigarette and vaping device-free. The use of all tobacco products including but not limited to cigarettes, cigars, pipes, and smokeless tobacco, electronic cigarettes and devices that simulate the use of tobacco are prohibited anywhere on GC grounds.

Commencement program

Students who submitted their graduation application by Wednesday, March 31, will have their name included in the commencement program.  Copies of the program will be placed on guests' seats prior to their arrival.

Diplomas

Participating in the commencement ceremony does not guarantee that all degree requirements have been completed or that the student has graduated.  Diplomas will be mailed to the address the student has provided on his or her graduation application after the Registrar has received final grades for the student and verified that all degree requirements were satisfied by the last day of the semester in which the degree is to be awarded.  This process normally takes 1-2 weeks following the end of the term. 

Diploma frames

Church Hill Classics is Georgia College’s authorized vendor for diploma frames.  Students may order online, or obtain more information from Barnes & Noble at Georgia College.