Need help? We’re your on-campus creative team!
Creative Services provides the professional resources to produce high-quality publications and printed materials consistent with the Georgia College brand. Our team of graphic designers and printing specialists craft materials for major campus events, graduate admissions and other promotional projects ranging from brochures to signage and more for departments and offices across campus.
Creative Services department is an entity of Georgia College & State University and is solely responsible for designing materials for the university. Please note that we do not design materials for external clients or non-university related projects.
Submit a Creative Services Request
While we're always happy to discuss your project ideas via email, phone, or in person, all orders must be officially submitted through this form to move forward. This helps us stay organized and ensures your project gets the attention it deserves.
Signage & Branding Policy
Creative Services no longer provides production support for large-format signage or installation projects. Large-format signage includes, but is not limited to: exterior vinyl banners, cut vinyl lettering, elevator wraps, frosted vinyl, and other oversized displays requiring installation.
Creative Services is happy to consult with you on the design of your project; however, printing and installation must be completed by an external vendor. We recommend working with local vendors such as WePrint or Custom Signs & Designs for these needs.
If your project includes any GCSU branding, vendor mockups must be submitted to Brooks Hinton, Director of Brand Strategy (brooks.hinton@gcsu.edu), for approval prior to production or installation.
Department Accounts
All Creative Services projects must be paid through a department account. Personal payments are not accepted. Department accounts will be charged when billings are processed at the end of the month in which the order is completed.
Agency or Foundation Accounts
If payment is through an Agency or Foundation account (which includes tax), our office will issue an invoice for you to submit with your check request.
- Creative Services is not responsible for submitting check requests on your behalf.
Important Considerations:
- No Pre-Payments: Except in rare cases, the Foundation does not pre-pay expenses; you are typically requesting reimbursement after making a purchase.
- Authorized Signatories: Only authorized personnel may sign check requests for Foundation or Alumni Funds.
- Receipts are Required: Original receipts detailing the expense are mandatory for all reimbursement requests.
End-of-Year Encumbered Funds
Departments may submit orders to Creative Services that need to be purchased with end-of-year funding near the close of the fiscal year. Please note the following requirements:
- Submission Deadline: Orders must be submitted by May 1 to be considered for encumbering funds within the current fiscal year.
- Required Content: Orders must include all finalized content (e.g., text, photos, and any other materials needed to complete the project). Please note: the Creative Services team does not provide copywriting services — all written content must be supplied by the department.
- Incomplete Orders: Requests submitted by the May 1 deadline without finalized content will not be charged and will be removed from our production review queue. We cannot accept placeholder or open-ended projects at year-end. This prevents extended follow-ups and ensures accurate fiscal tracking.
- Billing Notes: If vendor or material costs increase between the time of your original bill and final production, departments are responsible for paying the difference. Please note that if the order is completed in the new fiscal year, any adjusted costs will be billed in that fiscal year.
End-of-Year Cutoff Dates
Please be aware of fiscal year-end deadlines to ensure proper transaction processing and accurate financial reporting:
- P-Card Cutoff: Our office may process vendor transactions for departments via p-card purchases. Please note the p-card cutoff deadline issued by the Office of the Vice President for Finance & Administration. Even before the deadline, card limits may already be reached, so we encourage departments to plan ahead.
Please use the following contact list for additional information or clarification:
- Purchase Orders and P-Cards (Purchasing) – (478) 445-0504
For questions or assistance, contact us at creative@gcsu.edu.
Is your document already designed?
Please review our guidelines to ensure your document meets university standards and will be printed with the highest quality. Note: Creative Services cannot print any materials that are copyrighted or misuse the university and department affiliate logos.