Mail Services

 

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Georgia College offers mail handling services to its resident students, staff members, faculty members, and other members of the campus community. The mail room and student mailboxes are located in the MSU Commons which is on the lower level of the Maxwell Student Union. Mail Services currently handles inbound and outbound mail traffic through the US Postal Service, including packages, though some restrictions may apply to outbound shipments. Inbound package processing for UPS and Fed Ex are also handled by Mail Services. Mail Services does have a supply of stamps and a selection of envelopes for sale as well.

Student mail should be addressed in the following format:

Student's Name
111 N. Clarke Street
Campus Box (campus box #)
Milledgeville, GA 31061

To get a campus mail box, students need to have paid their initial housing deposit or have renewed their housing contract which verifies their status as a Resident. Once the housing deposit is paid, students may come by the Mail Services desk at MSU with their GCID and a picture ID (preferably their Bobcat Card which has both, but a Driver’s License will work as well) and they will be issued a mailbox and key. Mail keys need to be returned to Mail Services before checking out of the Central Residence Halls at the end of spring semester.  A $25 fee will be placed on a student’s account as a hold if a student fails to turn in their key within five (5) days of the semester ending.

Students who leave campus may have their mail forwarded to a new address for six months by completing a Change of Address form with the United States Post Office.  There is a $1.05 fee.  Any mail received which does not have a forwarding address will be returned to sender.

Students in the Central Residence halls are assigned a campus box at summer orientation sessions.  The campus boxes are located in the Maxwell Student Union (MSU) building.  West Campus residents are assigned a campus box at West Campus on Move-in day. Mail is processed daily, Monday – Friday, except school holidays. Mail typically arrives in the students’ boxes by 3 p.m. each day.  If a package is too large to fit into a student campus box, the package will be checked into Mail Services tracking software and an email will be sent to the GC email address notifying the student that a package is waiting at Mail Services.  WARNING:  An email will be sent each day (email time will vary) that the package sits at Mail Services.

With the volume of student packages that come in daily, it is essential to make sure the complete and correct address is on each package or letter. Student packages and letters are processed by box number and not by name, so be sure to have the correct campus box number printed on your mail. The correct mailing address format is:

Student's Name
111 N. Clarke Street
Campus Box (campus box #)
Milledgeville, GA 31061

UPS and FedEx CANNOT deliver to student housing units, so all packages must come through Mail Services and must include the street address listed below:

Student's Name
111 N. Clarke Street
Campus Box (campus box #)
Milledgeville, GA 31061

Mail Services does not have access to refrigerated units for perishable items.  Perishables not picked up within seven (7) days are discarded in accordance with US Postal regulations which normally means discarded and not returned to sender.

To ensure timely notifications for all packages, including perishable items, Georgia College Mail Service has introduced EZTrackIt ® which is an email notification system for resident students who have packages waiting for them in the mail room. Now when you get a package you will get an email sent to your university email address the very day it is received telling you that you have a delivery waiting to be picked up.

First-Class Mail receives expeditious handling and transportation. Service objectives for delivery are 1 to 3 days; however, delivery time is not guaranteed.
First-Class Mail is closed against postal inspection. Federal law and USPS regulations restrict both opening and reviewing the contents of First-Class Mail by anyone other than the addressee.
The price of First-Class Mail includes forwarding service to a new address for up to 12 months.
The price of First-Class Mail includes return service if the mail piece is undeliverable.

Preparation

Arrange for a postal tray to be made available
All pieces must have a valid Georgia College return address
A minimum of 500 pieces is required
If the pieces are not sealed ensure the flaps are extended so the machine can adequately seal the envelopes
Arrange all pieces in ascending Zip Code order
Complete the Mass Mailing Request Form 
Be sure to indicate your department account number

Mass Mailing Form   

If you have questions about Mail Services, please call 478-445-4063 or email keeno.weaver@gcsu.edu

Hours:

Monday -  Friday:
8:30 a.m. - 4:30 p.m.