Parking and Transportation Services provides a vehicle rental service for university employees traveling on university-related business.
Rental Requirements
Employees can rent a van, 5-passenger vehicle, or golf cart for university-related business once they pass a Motor Vehicle Report (MVR) and complete the WEX PIN registration process.
A WEX card (Wright Express fuel card, comparable to your credit/debit card) is located in the glove compartment of each rental vehicle, and an individually assigned WEX PIN (like your credit/debit card PIN) is required to use the card to fuel the vehicle. Learn more about completing a MVR and registering for a WEX PIN.
Rates and Quotes
Vehicle rates are listed below. They are reviewed on a regular basis to ensure competitive prices are offered to the Georgia College & State University community. Request a quote by emailing transportation@gcsu.edu.
| Vehicle Rental Rates | |
|---|---|
| 5-passenger vehicle | $40 per day + fuel |
| Full-size pickup truck | $70 per day + fuel |
| Van | $115-140 per day + fuel |
| Golf cart | $30 per day |
* 5-passenger vehicle and van rentals are charged a daily rate plus any fuel expenses. Mileage is included in the daily rate.
* The State of Georgia travel policy requires a justification statement explaining the need for use of a pickup truck.”
Vehicles
Vehicle capacities and features vary. Please see the chart below to determine which vehicle meets your needs. Email transportation@gcsu.edu if you have questions about any of the vehicles or would like assistance selecting a vehicle for your trip.
| Vehicle (# and Color): | Capacity and Features | Daily Rates |
|---|---|---|
| 2008 Ford Econoline E-350 Super Duty Van: 858 | 15 passenger | $115 + fuel |
| 2012 Ford Econoline E-350 Turtle Top Van: 1351 | 15 passenger, Wi-fi, TV, DVD | $140 + fuel |
| 2012 Ford Econoline E-350 Turtle Top Van: 1352 | 15 passenger, Wi-fi, TV, DVD | $140 + fuel |
| 2012 Ford Econoline E-350 Turtle Top Van: 1353 | 12 passenger ADA, wheelchair lift, Wi-fi, TV, DVD | $140 + fuel |
| 2012 Ford Fusion: 1411 (white) | 5 passenger | $40 + fuel |
| 2012 Ford Fusion: 1413 (silver) | 5 passenger | $40 + fuel |
| 2014 Ford Fusion: 1540 (white) | 5 passenger | $40 + fuel |
| 2014 Ford Fusion: 1588 (grey) | 5 passenger, Bluetooth | $40 + fuel |
| 2014 Ford Fusion: 1591 (black) | 5 passenger, Bluetooth | $40 + fuel |
| 2014 Kia Optima: 1673 (white) | 5 passenger, hybrid, Bluetooth | $40 + fuel |
| 2014 Kia Optima: 1674 (black) | 5 passenger, hybrid, Bluetooth | $40 + fuel |
| 2023 GMC Terrian | 5 passenger, SUV | $40 + fuel |
| 2023 Chevrolet Silverado | 5 passenger, full-size pickup | $70 + fuel |
| Club Car Golf Cart: G-1 | 4 passenger, electric | $30 per day |
| Club Car Golf Cart: G-2 | 4 passenger, electric | $30 per day |
Confirmation, Payment, and Pick Up
You will receive a rental confirmation via email upon submission of the request and again when the request has been fulfilled. You will be invoiced via email upon completion of the trip, and may pay with a department account number through internal transfer or with a card, check, or cash. No pre-trip deposit is necessary. Payment in full is requested within thirty days of invoicing.
You should plan to pick up the vehicle from and return it to the Irwin St. parking lot (lot #28). You may leave your vehicle in the Irwin St. parking lot while you are on your trip. You may park in this lot with any valid GCSU parking permit (Employee, Perimeter, Resident, or Commuter).
You may pick up the keys to the rental vehicle at the Parking and Transportation Services office at 330 West Thomas Street during regularly scheduled office hours. Keys to rented vehicles can be picked up at the P&T office after 3 p.m. the day before departure without an additional charge.
Additional Rental Information
In case of an emergency please contact Public Safety at 478-445-4400 or the Parking and Transportation Services office at 478-445-7433. If needed, refer to the directions related to accidents and flat tires in the packet located in the glove box.