Posters at the Georgia State Capitol

Posters at the Georgia State Capitol

Be Part of This Great Opportunity to Share Your Research VIRTUALLY at the Georgia State Capitol in early February 24, 2021 for the Third Annual Posters at the Georgia State Capitol

Call for the Third Annual Posters at the Capitol

Call for the 2021 GURC Posters at the Georgia State Capitol (Virtual)

The third annual “Posters at the Georgia Capitol” will take place on February 24, 2021, from 1-5 p.m. (includes set up times) as a synchronous online virtual conference. Any student who is enrolled as an undergraduate student in the Spring of 2021 in a public or private Institution located in the State of Georgia is eligible to apply. Posters at the Georgia State Capitol applications will be accepted through https://kb.gcsu.edu/posters until November 20, 2020 at 5:00 p.m.     

Complete applications include the following (please see full guidelines below):

  1. An abstract of no less than 200 words and more than 250 words 
  2. Personal Statement/Author’s biography of no more than 250 words
  3. Presentation experience statement of no more than 250 words
  4. Mentor support letter

Applicants with presentation experience across a variety of audiences receive priority. Research that crosses disciplines or has multiple disciplinary implications are preferred; however, other quality research will be considered. Posters at the Capitol presentations may either be new research (not previously presented) or previously presented research. However, we recommend you submit a research project that has been presented within the last two academic years at another conference. There is no registration or attendance fee associated with Posters at the Georgia State Capitol.

Timeline: Applicants will be notified beginning on December 16, 2020, as to acceptance decisions. Accepted poster drafts must be submitted no later than 5:00 p.m. on January 15, 2021 to postersatcapitol@gcsu.edu. Failure to submit your draft poster will result in withdrawal of your presentation. Training on the virtual platform is required of all presenters. A date and time for this training is anticipated for mid-January and failure to attend training will result in withdrawal of acceptance for the Posters at the Capitol event. If the Capitol staff determines any posters to be unacceptable then the presenters will be notified ASAP and their poster will be withdrawn from the event.

Before beginning the application, please have the following information available:

  1. Home street address and city
  2. Click here for your State legislative House and Senate districts for your personal home street address (non-US residents select NA)
  3. Name of the Department Chair at lead student’s enrolled institution and email address
  4. Mentors(s) first and last name, email address, and telephone number
  5. Coauthor(s) first and last name, email address, and telephone number
  6. Prepare an abstract of a minimum words acceptable word count of 200 but no more than the maximum acceptable words of 250 (any abstracts that do not meet these criteria will not be sent for review). The abstract must be written for an educated audience who does NOT have experience in your field of study. Be sure to have your faculty mentor guide you in writing the abstract.
  7. Write a 1-2 sentence description of the significance of your research to the discipline and the uniqueness of your research.
  8. Have your mentor prepare a letter of recommendation to be uploaded at time of application. If there is more than one mentor, then mentors should write a combined letter. The letter must include the following:
  • Status of the project and probability of completion by February 24, 2021,
  • Acknowledgement that the student did the research,
  • Statement as to the student’s command of the subject matter,
  • Statement that speak to the student presenter’s communication skills,
  • Statement that Identifies the student’s previous experiences of presenting material to various audiences,
  • Include mentor(s)’ contact information, and
  • Save the letter in a .doc or .pdf formation for uploading in the application.Also,
  • Prepare a 250 word or less biography on your prior research, work experience, or volunteer experience
  • Prepare a brief discussion of your presentation experience (250 words or less) both to academic and non-academic audiences

Poster Presentation

Note: A previous oral presentation may be converted to a poster presentation

A virtual poster is a static, visual medium (usually of the paper or board variety) that students use to communicate their research. The difference between poster and paper presentations is that students should let their poster do most of the "talking." Up to 40 quality undergraduate research posters will be selected for presentation.

  1. Only those listed as the first and/or second presenter will be permitted to present. The number of presenters at the poster is limited to one at a time with no more than two possible presenters available to present at all times in the virtual environment. All other coauthors’ names are eligible to be listed as co-authors on the poster but will not be listed as presenters;
  2. The material presented on the poster should convey the essence of the research message;
  3. Student who fills out the application MUST be present during the designated time to answer questions and provide further details,
  4. Poster requirements are landscape or portrait 36" tall by 44" wide or 44" tall x 36" wide;
  5. If funding was received for any part of the research project or for presenting the research, then the funding agency or agencies must be identified on the poster;
  6. If your research is selected for presentation, you will be responsible for the following:
  • Providing an electronic copy of the poster (drafts acceptable) no later than 5:00 p.m. on January 15, 2021 via email to postersatcapitol@gcsu.edu (Posters with any vulgarity or political agendas are subject to rejection by the State government representative for this event)
  • Covering expenses related to the presentation (contact your college or university for potential financial support): No expenses are covered by the GURC for poster creation, displaying of the poster, or any other expenses related to the GURC Posters at the Georgia State Capitol. (Contact your institution for support before applying for the event).

Expectations the Day of the Event

  1. Arrive in the virtual presentation space at 1:00 p.m. on presentation day in order to have time setup to start at 2 pm
  2. Dress is business professional attire as you will be on screen
  3. Demonstrate professional presentation behavior at all times
  4. We highly encourage mentors to attend to support their students (though the students will do the presentation).

This undergraduate research presentation opportunity is an initiative of the Georgia Undergraduate Research Collective (GURC). If you have any questions or concerns, please contact any Posters at the Georgia State Capitol Committee members by copying or pasting this link into your browser https://www.gcsu.edu/murace/posters-state-capitol  or click here.

Before Applying

Please be sure to read the CALL that explains what you will need before applying for Posters at the Georgia State Capitol. CALL

Poster Requirements

Poster Presentation 

A poster is a static, visual medium (usually of the paper or board variety) that students use to communicate their research. An oral presentation can be converted to a poster presentation. The difference between poster and paper presentations is that students should let their posters do most of the "talking." The material presented on the poster should convey the essence of their message. However, students MUST be present during the designated time to answer questions and provide further details. Poster requirements are landscape or portrait 36" tall by 44" wide or 44" tall x 36" wide. Poster stands are provided by the GURC.

Presenter Restrictions

There is room for ONLY ONE presenter per poster. Only the student submitting the application and one other presenter will be eligible to present by alternating times at the poster. All other co-authors' names will be listed as co-authors on the program but only the presenters will be listed as the presenter.

Day of the Event Requirements
  • Arrive online by 1 p.m. on presentation day ,
  • Your poster will be uploaded and ready to go on presentation day.
  • Do NOT discuss politics while at the Capitol
  • No expenses are covered by the GURC for poster creating or any other expenses related to the GURC Posters at the Georgia State Capitol. (Contact your institution for support before applying for the event.)
  • Be dressed in proper business attire
  • Demonstrate professional presentation behavior at all times.
  • Please be ready to begin your presentation at 2 p.m.
  • Engage the attendees who stop to view your poster.
  • This is YOUR research and the attendees want to hear from the undergraduate presenters, not their mentors
  • Mentors are encouraged to attend, but they are not required to remain with their student(s). We would request that mentors allow the student researchers to present their findings to the attendees, as the purpose of this event is to highlight the work of the students. As much as all of us want our students' research to be presented in the best light, ultimately, it is their research that is being shared. Please feel free to circulate through the presentations and allow your students the opportunity to learn through this experience.   
Posters at the Capitol Application - APPLY HERE

Click here to apply for consideration as a presenter for the GURC Posters at the Georgia State Capitol LINK

PaC Steering Committee

Robin Lewis, PaC Co-Chair of Posters at the Georgia State Capitol, Georgia College & State University, Office of Grants and Sponsored Projects

Doreen Sams, Georgia College & State University, PaC Co-Chair of Posters at the Georgia State Capitol, Past GURC President, Faculty Coordinator for Mentored Undergraduate Research & Creative Endeavors, 

Kymberly Harris, Georgia Southern University, Past GURC President

Anastasia Lin, University of North Georgia, Past GURC President

Kate Thebold, University of West Georgia, GURC President