Office of University Events and Protocol

National Pan-Hellenic Council Plaza Ribbon Cutting
National Pan-Hellenic Council Plaza Ribbon Cutting

The Office of University Events and Protocol plans and executes special events for the Office of the President and university leadership. These high-level campus events include ribbon cuttings, ground breaking ceremonies, faculty and staff recognition events, First-Year Convocation, meetings, and events for visiting dignitaries. Additionally, the Events Office collaborates with University Advancement to produce high-end donor and alumni events. It is the mission of the Events Office to facilitate strategic and meaningful university-wide, donor, and recognition events designed to reflect the university’s Liberal Arts mission.

The Events Office also offers event consulting for on-campus partners. Please send initial inquiries and requests to events@gcsu.edu. Event planning check lists and guides are also available for download on our website.

Event Planning Resources

Event Planning Check List
All events have their own unique needs and it can be challenging to know where to begin. This planning check list is great place to start!

VIP Event Protocol Manual
The Event Protocol Manual was developed to provide process guidance through university-wide protocol that is applicable to all on-campus event planners. Special events and public VIP visits are opportunities to enhance the positive reputation of Georgia College and should be conducted with the highest level of professionalism.

Visiting VIP Notification form
Georgia College has a responsibility to ensure that VIP guests are given appropriate regard and security during their visit. It is essential that the Office of University Events and Protocol is informed when an invitation has been extended, and accepted, by a VIP.  You must be signed into Unify to access this form. 

Open Flame Policy
LED candles should be used at all events. In instances where an open flame is necessary to enhance the quality of your event, please submit the Open Flame Policy form found under GC Signatures.

Student Event Handbook
There are many resources available through the Department of Campus Life provides to assist student event planners. The intent of the Student Event Handbook is to promote a wide variety of activities and to ensure successful events for student organizations when possible.

Additional Protocol Resources

Correct on Campus
This website tackles everything from flag protocol to academic ceremonies. 

The Emily Post Institute
This isn't your grandmother's Emily Post. Information on social and business etiquette, table manners, and proper dress code have been updated for the 21st century. 

United States Flag Protocol
This code excerpt from the United States House of Representatives describes the position and manner of display for use of the American flag. The full flag code can be found here.  

Order of Precedence of the United States of America
For purposes of protocol, the U.S. Order of Precedence establishes the order and ranking of the United States leadership for official events at home and abroad, e.g. seating or speaking order. Although this document establishes a general order for the country’s highest-level positions, it does not include every positional title across the federal government.

Georgia Protocol Guide 
 

Signature University Events

Robert E. "Buzz" Lee First-Year Convocation Series
The annual First-Year Convocation Series takes place every August during Georgia College's Weekend of Welcome. This ceremony acts as an official welcome into the Georgia College community and is a time to introduce Administration, faculty, and staff.  

During the ceremony, the Georgia College Alumni Association provides new students with their official Georgia College class pins. This tangible symbol represents the bond between Alumni and the Georgia College family that stretches back over 130 years. 

First-Year Convocation is made possible through a generous gift from Dr. Robert E. "Buzz" Lee. Dr. Lee served as the president of Georgia College from 1956 - 1967.

2019 Robert E. "Buzz" Lee First-Year Convocation Series

Celebration of Excellence Ceremony
The Celebration of Excellence Ceremony allows the Georgia College community to acknowledge the excellent work of faculty and staff in a combined ceremony. We honor those who have shown excellence in service, leadership, and scholarship. 

2020 Virtual Celebration of Excellence Ceremony

Faculty and Staff Service Recognition Ceremony 
The annual Faculty and Staff Service Recognition Ceremony honors Georgia College employees who have given five or more years of dedicated service to the university. The ceremony recognizes these years of service in five year increments. 

2021 Virtual Service Recognition Ceremony

 

Alumni Events

Are you interested in planning an alumni event or reunion? The Alumni Office is here to help! For more information on how to get started, contact the Alumni Office at alumni@gcsu.edu.

If you are an on-campus planner and you have an alum returning to campus for one of your meetings or events, you should complete this form. The Alumni Office can assist you with making the most of your visiting alum’s time on campus. 

More information on the Alumni Association and Alumni Office can be found here

COVID-19 Event Resources

If you are planning an event on campus, please reference the approved event safety guidelines and protocols.

For additional information, please visit the Georgia College COVID-19 Information Page

Coronavirus Safety Guidance and Tips, 1. Wash hands with water and soap/sanitizer for at least 20 seconds. 2. Dont touch eyes, nose, or mouth with unwashed hands. 3. Wear a mask. 4. Avoid crowded places and maintain 6 feet of distance when possible. 5. Avoid contact with sick people. 6. If you become sick, seek medical care immediately.
Integrated Science Complex Ground Breaking
Scholarship Lunch 2019
Investiture Ceremony for Dr. Steve Dorman
First-Year Convocation