Org Register

Registration and Profile Updates

Here you can learn how to update your organization's profile (update officers, changes in the constitution, advisor, etc.), re-register a current organization, or start a new organization.

Organization Profile Update (Re-register)

Overview of the Process:

1) You must be an administrator to renew your organization (i.e., update your organization's profile). If you are not a Portal Administrator, please fill out this request form to become the Portal Administrator if you are the appropriate person in your organization.
2) Once in the organization's portal, look for the hamburger menu button next to your organization's name located in the upper left-hand corner of the page. Once the menu opens, select "About."
3) Update any information or upload files as needed. This information is outward-facing or, in other words, what potential new members will see when they are looking at your organization's profile.
4) Click on Update to submit the changes.

Re-register a Continuing Student Organization

Recognized student organizations (RSO's) at Georgia College are required to re-register annually with the Department of Campus Life utilizing the student organization management system (GC Connect). To accomplish this, please follow the steps below:

1. Only your organization's officers or GC Connect portal administrators may complete the renewal process. It is expected that current portal administrators will approve new administrators before leaving their role. However, should a portal administrator leave without appointing a new administrator, complete this request form to request the appointment of a new portal administrator.

2. WARNING: READ ALL OF THE INFORMATION BELOW BEFORE COMPLETING THE RE-REGISTRATION FORM; otherwise, you may experience problems completing the form.

IF YOU HAVE NOT LOGGED INTO "PAWS" TO SET YOUR UNIFY PASSWORD, YOU WILL NEED TO DO THAT NOW BEFORE YOU GO ANY FURTHER. Go to PAWS and click on the Paws Logo to log in. Scroll down until you find the Unify Menu. Click on Unify. Follow these instructions if you are setting up Unify for the first time (a new window will open so you can easily return to this page). After following these instructions, you will be inside of GC Connect.

A. Once you are in GC Connect, click on the switchboard button next to your profile icon (top left-hand corner), click on "Manage," and search for your organization. You should see the following statement front and center in a blue-shaded box on your organization's homepage:

    " This organization is eligible for re-registration."

Click the "Re-Register This Organization" button to be re-routed to the Organization Registration Form. Much of the profile info will be shown when people view your organization from the University's main website.  Please make sure that the information provided is helpful to someone not familiar with your organization.

B. You will need to collect the following information before you complete the form:

1. Upload a picture related to your organization. The image you select will automatically run through an image resizer, so the larger the better! Your profile photo will appear in a circular shape in the directory and on your organization page, so expect the edges of the photo to be cropped. This picture is the outward symbol of your organization.

2. Please insert a description of your organization. Remember, non-members will be reading this information.

3. Select organization categories that are associated with your organization. Keep in mind that potential members will be able to sort through all organizations on campus by category when looking for organizations to join, so you'll want to pick the categories most relevant to your organization.

4. Select organization interests. Organization interests are used to recommend your organization and your organization's events with users who have identified similar interests in their personal profiles.

5. Update and manage your organization's roster. Assign individuals to specific roles in your organization (e.g. president, treasurer, etc.).

6. You will need to upload your organization's Constitution in Word or PDF format. This must be completed. If you do not have a constitution, you will need to develop one. We have provided a sample constitution for your convenience.  Also, a web search for a similar organization's constitution usually provides a good starting point for developing your own constitution. If your organization already has a website, please insert the correct web address. This link will be shown publicly and will allow students to visit your webpage.

7. You will need your organization's email address and mailing address. If you would like to receive your mail at the Student Activities Center, please contact the Campus Life Administrative Manager at (478) 445-1473. He will establish a location for your mail. Organizations' mail addresses should include the following:

             Student Organization's Name
             GC Campus Box 02, Student Center
             231 W. Hancock Street
             Milledgeville, GA 31061

8. You will need your president's, treasurer's, community service rep.'s, and GC Connect manager's email addresses and phone numbers.

9. IMPORTANT:  You will need your on-campus advisor's email address and phone number. Your organization will not be approved without a valid email address for your advisor.  Please make sure this information is correct.  Advising is part of your advisor's employment so behind the scenes your advisor's supervisor's approval is being sought. Check the Campus Directory to make sure you have the correct email addresses.

9. If you have a National Constitution, you may upload it as well.

10. Please remember that you must list 7 members of your group and then make sure they are added in GC Connect as members. There are a few exceptions to this rule, but these groups MUST be preapproved by the Director of Campus Life.

11. Please follow the link in the sign-up process to learn more about guidelines governing all student organizations. Also provided is a link to Event Planning at GC.

C. When you are done providing all of the information requested, you will click NEXT and finish the process. 

D. The Department of Campus Life will review your submission and notify you via GC Connect when your submission has been accepted.  Please let Kristy Johnson know if you have questions.

Registering a New Student Organization

There are multiple steps to creating a new student organization at Georgia College.

1. Hold informal meetings to recruit potential members and to discuss the purpose of the organization.  You are allowed 3 informal meetings to organize your group. You may reserve meeting space through Public Services (Facility Reservations - 25Live), but you will need to let them know at (478) 445-2749 that you are holding recruitment meetings for the development of a new student organization. Before your request is approved Public Services will call the Department of Campus Life to verify this information.  

2. You will need to appoint someone to fill the following positions: President (leader), treasurer (financial), GC Connect portal admin, on-campus advisor (faculty/staff member) and a community service representative.

3. Develop an organization constitution (see a sample constitution) A web search generally locates similar organizations and their constitutions. These can be used as samples as well.

4. Complete the online process and provide all of the following information:
READ THROUGH ALL OF THIS INFORMATION BEFORE BEGINNING THE ONLINE PROCESS.  REGISTRATION IS EASIER WHEN YOU HAVE ALL OF THE INFORMATION IN FRONT OF YOU.

A. To complete the online New Student Organization Registration process, log in to unify and click on GC Connect.  On the top menu bar, click on "Organizations" and then "Register An Organization" under the Search Organization box. 

B. Upload a picture related to your organization. The image you select will automatically run through an image resizer, so the larger the better! Your profile photo will appear in a circular shape in the directory and on your organization page, so expect the edges of the photo to be cropped. This picture is the outward symbol of your organization.

C. Please insert a description of your organization. Remember, non-members will be reading this public information.

D. Select organization categories that are associated with your organization. Keep in mind that potential members will be able to sort through all organizations on campus by category when looking for organizations to join, so you'll want to pick the categories most relevant to your organization.

E. Select organization interests. Organization interests are used to recommend your organization and your organization's events with users who have identified similar interests in their personal profiles.

F. Update and manage your organization's roster. Assign individuals to specific roles in your organization (e.g. president, treasurer, etc.).

G. If your organization already has a website, please insert the correct web address. This link will be shown publicly and will allow students to visit your webpage. 

H. You will need your organization's email address and mailing address. If you would like to receive your mail at the Student Activities Center, please contact the Campus Life Administrative Manager at (478) 445-1473. He will establish a location for your mail. Organizations' mail addresses should include the following:

            Student Organization's Name
            GC Campus Box 02, Student Center
            231 W. Hancock Street
            Milledgeville, GA 31061

Student Organization mail can be picked up in the Campus Life Office, room 214 in the Student Activities Center.

I. You will need email addresses and phone numbers for each of the following people: president, treasurer, portal admin, and community service representative.

J. IMPORTANT: You will need your on-campus advisor's email address and phone number (this person must be a full-time faculty or staff member at Georgia College). Your organization will not be approved without valid email addresses for your advisor. Please make sure this information is correct. Advising is part of your advisor's employment so behind the scenes your advisor's supervisor's support is being sought. Check the Campus Directory to make sure you have the correct email addresses.

K. You will need to upload your organization's Constitution in Word or PDF format. This must be completed. If you do not have a constitution, you will need to develop one (see a sample constitution).

L. If you have a National Constitution, you may upload it as well.

M. Please remember that you must list 7 members of your group and then make sure they are added in GC Connect as members (see invite members link under Settings). There are a few exceptions to this rule, but these groups MUST be pre-approved by the Director of Campus Life.

N. Please follow the links in the sign-up process to learn more about guidelines governing student organizations.

5. Once you have completed the online process, the Director of Campus Life will submit a copy of the above request to the Student Government Association. The Rules and Senate Oversight committee will review the request and notify the Senate of the committee's recommendation.

6.  The Senate's recommendation with the SGA President's signature is then forwarded to the Director of Campus Life. The Department of Campus Life will then inform the prospective group of its status.

Please contact Kristy Johnson if you have any questions.