Advising FAQ's

Who is my advisor?

All students will be advised by professional advisors in the Advising Center in Lanier Hall. Advisors are listed in DegreeWorks and on the Tranguide.

Why do I have four different grade point averages?

The four Grade Point Averages (GPA) are Institutional, Transfer, Current and Overall GPA. While these four GPA categories are listed, only the Institutional GPA and Current GPA appear on your official transcript. In addition, your official transcript will contain the Cumulative GPA that calculates all grades of courses taken at Georgia College – including any repeated courses.

What is the difference between the current, institution, transfer and overall averages?

  • The Institutional GPA is calculated using all grades received on Georgia College coursework. For courses that are repeated, only the last grade received is included in the calculation. The Institutional GPA (along with your overall earned credit hours) is used to determine your academic standing as well as your eligibility for graduation. The minimum GPA you must have for graduation is 2.00. This is the GPA that appears on an official transcript.
  • The Transfer GPA is calculated on all classes taken outside of Georgia College. This GPA does not appear on a transcript.
  • The Overall GPA is calculated from a combination of your Institutional GPA and Transfer GPA. This GPA does not appear on a transcript.
  • The Current GPA is calculated from the grades received for a specific term. The current GPA appears after each term on a transcript.

Which average is used for entrance into the various cohorts?

Because requirements vary by cohort, to verify which GPA is used to determine eligibility and acceptance, contact the coordinator of your given major's cohort program.

Is there a way for me to figure out my GPA?

An online GPA calculator is available.   

Note: This calculator cannot be used to determine HOPE Scholarship eligibility; contact the Financial Aid Office for assistance.

What's an Advisor Hold and does every student have one?

When students are admitted to Georgia College, an advisor hold is placed on their record to prevent them from registering for classes without the approval of their academic advisor. This is to insure that students share a dialogue with their advisors to gain accurate information about the selection of appropriate courses and other educational interests and requirements. The Advisor Hold will usually return to the students' record at the end of the drop/add period. This will encourage a student/advisor communication each semester prior to the registration period. 

I have legislative requirements that I must satisfy before I graduate.  What are they?

Georgia law requires that each candidate for a degree from a University System of Georgia institution demonstrate knowledge of the history and constitution of the United States and Georgia by course work or examination.  Please visit this website to view those requirements.

What is the Senior Exit Requirement?

All undergraduate degree candidates must complete a Senior Exit requirement in their major field of study during one of their last two semesters prior to the completion of degree requirements. This requirement is determined by the major department and may be an examination, a portfolio, completion of a course, or other method of assessment.  Students who are required to take a test should check with the Center for Testing, Lanier Hall, to determine the type of test, application procedures and deadlines required for their majors. These students are encouraged to register for the exam the semester before they plan to test. Timely inquiry, correct application, and registration are the responsibility of the student. The Senior Exit requirement is an important part of the student's participation in assessing institutional effectiveness and fostering program improvement. Results of exit requirements will be part of the student's official Georgia College record.

Can a student drop a science lecture and stay in the lab?  How do you sign up for the lab portion only, if the student passed the lecture before, but failed or dropped the lab section?

A student can drop a science lecture but stay in a lab, and vice versa. To register for the lab or the class only, go to the appropriate department and get an override to register for only the lab or the class.

Do D's count for CORE classes?

Yes, but not for ENGL 1101. Also, a C or better in Area A Math is required to take MATH 2600.

How does a student add a class after the Drop/Add period?

Use a Course Change Form with the signatures of the Instructor, Department Chair, and Advisor.  

How does a student drop a class after the mid-term drop date?

File a Student Petition with the Dean (approved by the Advisor and Dept. Chair). 

What is POUNCE?

For information about POUNCE please go to the POUNCE web pages.   

Can one course be used to satisfy more than one area?

Yes, unless prohibited specifically by the major.

I took an AP test/s in high school.  Can I exempt/receive credit for any college courses?

In general, Georgia College requires a score of three or higher on tests administered in conjunction with the Advanced Placement (AP) Program of the College Entrance Examination Board.  However, some subjects require a score of 4 or higher.

What happens if a student fails a course and takes it again?  What if they take it over at another institution?

If the student completes both attempts at the same institution, only the last grade is included in the grade point average.  However, both grades continue to appear on the student’s transcript. If the student attempts the course at two different institutions, both grades are used in the grade point average, but credit for the course is earned only once.

Georgia College uses the institutional grade point average to determine academic standing and eligibility for graduation, and only courses completed at Georgia College affect the institutional grade point average.  Repeating Georgia College courses at other institutions does not replace the Georgia College grades nor improve a student’s academic standing at Georgia College.

Who should file a Transient Permission Form?

If a student is going to take one semester at another college (e.g., summer session closer to home), they must complete a Transient Permission Form to inform Georgia College of the course they'll be taking. 

What is T.A.I.L.?

The T.A.I.L system (Transfer Articulation Information Locator), available within PAWS, will help faculty advisors find GC equivalent courses for other university classes.  

When do students need to apply for graduation?

For information regarding graduation, please refer to the Registrar's Office.    

How can you register undergraduates for graduate classes?

The student must be within 6 hours of graduation. Obtain the permission of the Graduate Coordinator for the program.  Use a Schedule Planner form; have it signed and take it to the Registrar's Office.  

What courses can D grades count for?

Everything except ENGL1101, and any Major course(s) so designated in the University Catalog.  In addition, some classes may require a “C” or better in a pre-requisite course.  DegreeWorks will automatically prohibit a course from being applied to a degree requirement if the student did not earn a sufficient grade.  

How do you remove a Prerequisite Hold?

The primary instructor can allow a student into a class using an override in PAWS.  Otherwise, the student should see the Department Chair.  

How does a student change their major or minor?

A major or minor may be declared or changed by contacting the advisor of the proposed major or minor. A second major or minor may be declared by following the same procedure.

How does a student change advisors?

Make an appointment with your current advisor to discuss the change.

How do you get the Registration PIN for a student?

In PAWS, Student Information/Get Student PIN for Registration  

How do advisors see what Registration Holds exist for a student?

In PAWS, Student Information/View Student Holds  

How do instructors allow extra students into their classes?

Go to PAWS/Faculty & Advisors/Student Information Menu/Registration Overrides